Office Manager

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the office and not direct reports.

Full time role

Compensation: $25.00 /hour; direct experience highly considered.

Address: 9610 Waples St. San Diego, CA 92121

• Greet all walk ins 

• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30 

• Process incoming and outgoing mail daily 

• Process checks/keep check log 

• Check stock/keep inventory for kitchen supplies 

• Check stock/keep inventory for office supplies 

• Order office and kitchen supplies as needed 

• Organization of mail/supply room 

• Organization of kitchen/lounge 

• Maintain inventory of storage boxes 

• Processing and tracking of ARC applications 

• Processing and tracking of key/fob/parking pass distribution 

• Scan violation responses to shared mailbox 

• Scan insurance mail to shared mailbox 

• Maintain meeting room calendars 

• Maintain company calendar 

• Maintain board meeting calendar 

• Daily WorkVivo posting for out of office/announcements 

• Handle TownSq requests for assigned clients 

• New homeowner welcome packets 

• Return mail processing per WDO policy 

• Produce slide deck for monthly staff meeting  

• Branch event planning (Vendor Fair, Appreciation events, etc.) 

• Branch point of contact for annual Associa Cares golf tournament 

• Special projects, as assigned by executive team 

• Branch social media postings 

• Schedule front desk coverage monthly calendar 

• Work with VP to schedule vendor meet & greets 
• Other tasks as needed