Administrative Assistant

Executive Administrative Assistant 

LGT Capital Partners is a leading alternative investment specialist with USD 110 billion in AUM and more than 700 institutional clients around the world. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions. Headquartered in Pfaeffikon, Switzerland, the firm has offices in New York, Dublin, London, Paris, Frankfurt, Vaduz, Dubai, Beijing, Hong Kong, Tokyo and Sydney. 

Job information 

LGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people.  The company is expanding and looking to add a highly-motivated Administrative Assistant to join the Administrative team.  This role will be based in our San Francisco office. 

Primary Functions of the Executive Administrative Assistant role include: 

• Executive Administrative support to the San Francisco office team members  

• Managing calendars and schedules for all team members, 

• Booking and coordinating virtual and in person meetings 

• Arrange and coordinate international & domestic travel for all team members 

• Preparation of high-volume client meeting materials (printing, binding and shipping presentations) 

• Expense platform support, preparation and submission 

• Coordination of catering for onsite client meetings 

• Coordination and booking for off-site team social events 

• General support for San Francisco office administrative needs 

• Annual support of holiday card and client gift distributions 

• Back-up EA support for other team admins  

• Support at Reception desk if/when necessary 

• Managing visitor requests 

• Support to organize podcast logistics in partnership with Marketing team 

• Bachelor Degree 

• Quick learner, meticulous, detail-oriented 

• Intermediate to advanced knowledge of Microsoft Office and Outlook 

• Professional demeanor & phone manner 

• Proven organizational skills – ability to multi-task and prioritize heavy workload 

• Eager to be part of a strong and supportive Administrative team  

• Good team player who can also function independently 

• Energetic, flexible, and capable of working under time constraints 

• Ability to work with colleagues at other global offices of the firm, and to manage communications and schedules accordingly 

• Legally authorized to work in the United States 

Benefits 

• Discretionary bonus 

• Healthcare w/HSA – both paid at 100% 

• Dental/Vision Package 

• 401k Plan participation; 1:1 match up to 6% (Traditional & Roth) 

• Long-term disability 

• Life insurance 

• Commuter benefits 

• Discounted gym reimbursement 

• 16-weeks Parental leave paid at 100% 

• 20 PTO days accrued quarterly; 16 paid holidays 

• Unlimited sick days 

• Remote work stipend up to $1,000 

• Schedule:   

• 8:30am – 5:30pm 

• Current hybrid schedule with three (3) days a week in the office  

• Earlier start times may be occasionally necessary 

Salary range 

The Company anticipates that the annual base salary for this San Francisco-based, non-exempt position could range from $85,000.00 to $105,000.00.  The actual annual base salary paid for this position will depend on factors, such as the skill, experience, and qualifications of the chosen candidate for the position.  The Company is an equal opportunity employer.  Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law. 

Application & contact information 

If you are interested in becoming an integral part of a successful alternative investment management team in an international, multicultural working environment, we would be pleased to get to know you soon.