Architectural Assistant/LEED

Provide support to the Architectural Division by implementing the design and construction process for each Capital and Facilities project assigned.  The incumbent will serve as UCSF design professional, work with consultants and contractors, will prepare documentation and gain agency approval that conforms to project scope, budget, and schedule, and monitor construction from inception of the project to closeout.

Existing conditions must be addressed to bring spaces into compliance with current regulations. Negotiate a professional service contract and coordinate a team of professionals to develop the scope, schedule, and budget for a project.  Present and explain project information to obtain review and approval of key constituents to reflect agreement with the project scope.  Assemble construction documents based on project scope.  Provide project approval with local jurisdictions having authority. Suggest methods to increase value, maintain cost, or reduce cost of the project.  Analyze building for needed infrastructure; collaborate with other jurisdictions, institutions, or contractors to prepare the project area for construction.  Meet with reviewing agency to analyze potential code conflicts; obtain agreement on controversial issues. 

Evaluate plans and specifications for completeness, accuracy and conformance with project goals and objectives.  Work with contracting staff, legal counsel, and stakeholders to ensure all contract documents are established to allow project to proceed.  Obtain Reviewing Agency approval for the project.

Monitor construction and inform project stakeholders on progress, quality, scope, schedule, and budget.  Identify variances and discuss solutions with Supervisor, Project Team Manager, Customers, Facilities Project Coordinators, and other project stakeholders.  Manage unanticipated events that delay construction and solve problems.  Evaluate the need for and coordinate project change orders and contract amendments.  Review and approve consultant’s progress payments.  Collaborate with internal stakeholders on equipment and materials, finish of interiors and final approval for occupancy.

Support an environment and mechanism to stimulate healthy competition, share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services.  Collaborate with others to review, revise, and develop Design & Construction policies, procedures, methodologies, and tools as required. Collaborate on project status reports to meet project costs and timeliness objectives and maintaining the current and future standard in design and documentation.