Contract Analyst

Job Description

The Contract Analyst is required to follow all the policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statutes, the Public Contract Code and Regental policies, UCSF Campus policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments.  The Contract Analyst will perform analysis and evaluation of prequalification documents, review of specifications; prepare bidding documentation, award construction contracts and will assist in all other administrative task related to contacts as needed.

Demonstrates professional skills as an experienced contract administrator to draft and issue varied contracts. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.

This position will work with the Contracts Manager on custody and administration of all contract files and legal documents; develop and implement records maintenance and retention protocol in accordance with University retention policy and State record maintenance law and assist in managing the contracts database residing in the Design and Construction Business System.  This position will assist the team in tracking, monitoring and updating contract templates, desk procedures, departmental activity reports, and perform other duties as assigned.

Department Overview

The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF.  Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.   

UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and lease portfolio management. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services and support through Business Intelligence, and Finance, Administration and Operations.  

The Real Estate Campus & Health Contract Administration department provides centralized contract management and legal review services that include coordinating contract requests, advising on contractual matters, negotiating, and drafting legal documents, facilitating legal review, and timely renewal or termination of contracts to meet internal policies, Public Contract Code, UCOP (University of California Office of the President) Facilities Manual, and external regulations and optimizing legal and business terms.   

Contracts Administration is a shared service in Real Estate that partners with Design & Construction, BCH-Oakland Design & Construction, Major Capital Projects, Campus Planning, and the Facilities Services departments to procure and contract Architectural, Engineering, and Construction services.  

The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $62.2M per year; current year capital project expenditures of $900M; and oversight and responsibility for > $13.3B long-range capital development.