Legal Practice Administrative Assistant

Administrative Support:      

Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars).  Conducts internet research as directed by attorneys.

Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

File Maintenance:     

Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System.

Customer/Client Service and Teamwork: 

Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.  Fosters professional, cooperative and supportive relationships with peers, superiors and clients.  Anticipates and identifies clients’/colleagues’ current and future needs.  Shares information and offers ideas and solutions in a team environment.

Professional Demeanor:     

Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.  Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues.  Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy.

The ability to work the core business hours as is mandated for the office to which applicant is applying to, with flexibility for overtime, as required. Must have 5+ years of legal secretarial or relevant work experience.  Advanced proficiency in MS Word and formatting documents, Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. 

For over 14 years, Jill has excelled in the recruiting industry. Both temporary and full-time placements have consistently set her sales into the multi-million dollar level. Jill’s clients are a diverse mix of global law firms; fortune 500 companies, financial institutions, international luxury hotels, fashion houses, textile factories, and media corporations. She earned her Bachelor of Arts at Hofstra University and is currently recruiting in the New York metropolitan area.