Facilities Coordinator & Reception

About Us

Automation Anywhere is the leader in Agentic Process Automation (APA), transforming how work gets done with AI-powered automation. Its APA system, built on the industry’s first Process Reasoning Engine (PRE) and specialized AI agents, combines process discovery, RPA, end-to-end orchestration, document processing, and analytics—all delivered with enterprise-grade security and governance. Guided by its vision to fuel the future of work, Automation Anywhere helps organizations worldwide boost productivity, accelerate growth, and unleash human potential.

Our opportunity:

Are you a dynamic and versatile professional seeking a rewarding role in facilities administration? We are looking for a dedicated Front Desk Receptionist to join our team! You'll assist overseeing building maintenance, supporting company programs and audits, and coordinating both internal and external events. Additionally, you'll maintain our lobby and reception area, welcome visitors, and manage corporate directories.  If you have experience in reception, security, and facilities coordination, along with proficient computer skills, we want to hear from you. Join us and be a crucial part of our team, ensuring a safe, secure, and efficient workplace for everyone!

Location:

This role is required to be onsite daily at our San Jose, CA corporate office between 8am – 5pm.

You will make an impact by being responsible for: 

• Support managing vendors and oversee utilities, facilities services, security, and HVAC systems

• Administering and maintain facilities systems, including access control, security, CCTV, safety, helpdesk, and mass notifications

• Overseeing building and infrastructure maintenance, equipment upkeep, and annual preventative maintenance programs

• Supporting company programs, trainings, and audits, including EAP, safety, security, ISO, SOC2, BCP, OSHA, and ESG

• Coordinating and providing support for both internal and external company events

• Handling project management tasks, creating and managing spreadsheets, project trackers, and regular reports

• Maintaining the  lobby and reception area

• Greeting welcome, and direct visitors appropriately, and notify company personnel of visitor arrivals

• Maintaining corporate directories and telecommunications systems

• Following and enforcing company security procedures, and manage building access and CCTV systems

• Maintaining and managing inventory for kitchen, office, and other supplies

• Restocking kitchen and office supply cabinets daily

• Performing light cleaning around the facility as needed

• Handle mail processing, shipping, and receiving

• Assisting other departments on an ad hoc basis

You will be a great fit if you have:

• High School Diploma required.  2-year Degree preferred

• 3+ years of work experience in facilities, security and reception

• Ability to be onsite daily M-F 8am to 5pm with occasional weekends

• Computer and MS Office skills

• Telephone usage in a business environment

• Inventory and supply management

• Vendor Management

• Systems Administration experience

• Knowledge and use of hand tools 

• Ability to lift 25+ pounds and climb a ladder

You excel in these key competencies: 

• Organized and great time management skills

• Maintain professionalism in a busy environment with multiple priorities

• Customer Focus and Service oriented

• Good communication skills and a great attitude

The hourly rate for this position is $20.00 - $24.00. The hourly rate offered is determined through a review of education, industry experience, training, knowledge, skills, and abilities of the applicant in alignment with market data and other factors.

Ready to Revolutionize Work? Join Us.

This is an opportunity to work with a global, passionate team pioneering technology that’s redefining the way people work, everywhere. Join us and discover the many ways that you can have an impact, achieve your potential, and go be great.

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