Sheet Metal Shop Administrator

Therma, a Legence company

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Position Overview

Therma is seeking a detail-oriented and organized Sheet Metal Shop Administrator to support the day-to-day administrative operations of our Sheet Metal Shop. This role plays a critical part in ensuring production workflows, payroll processing, inventory transactions, and purchasing activities are accurately documented and processed. The ideal candidate thrives in a fast-paced environment, enjoys working with multiple systems, and takes pride in delivering exceptional administrative support to shop operations.

Key Responsibilities

Production & Cutsheet Administration

• Process and manage sheet metal cutsheets to support shop production activities.
• Input customer information into Job Entry Sheets (JES) using the Spectrum database.
• Coordinate job setup activities and route completed files to the Job Request Department for job number assignment.
• Verify assigned job numbers and ensure cutsheets are processed accurately.
• Review cutsheets and stamp special department designations, including Bench and Weld, as required.
• Distribute completed cutsheets to Shipping & Receiving, Data Input personnel, and applicable shop departments.
• Maintain organized electronic records by filing processed cutsheets within Viewpoint Spectrum.
• Provide backup support for job setup and cutsheet processing functions as needed.

Payroll & Timekeeping Support

• Assist with the collection, review, and entry of employee timecards into the timekeeping system.
• Ensure payroll information is submitted accurately and in a timely manner.
• Support shop employees and supervisors with timekeeping-related questions and corrections.

Inventory & Purchasing Administration

• Process inventory charge-outs and maintain accurate transaction records.
• Create and process purchase orders to support shop operations and material needs.
• Assist with tracking and documenting inventory-related transactions.
• Coordinate with procurement, warehouse, and production teams as needed to ensure smooth workflow execution.

Administrative Support

• Maintain accurate records, files, and operational documentation.
• Support shop leadership with administrative tasks, reporting, and data entry.
• Communicate effectively with internal departments to ensure timely processing of production and administrative requests.
• Identify opportunities to improve administrative processes and workflow efficiency.

Required Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, operations support, or office coordination experience.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational and communication skills.
• Ability to work collaboratively with shop personnel, supervisors, and cross-functional teams.

Preferred Qualifications

• Experience supporting manufacturing, sheet metal, construction, mechanical contracting, or industrial operations.
• Experience with Viewpoint Spectrum or similar ERP systems.
• Experience processing payroll timecards and supporting payroll administration.
• Familiarity with inventory management and purchase order processing.
• Knowledge of shop production workflows and job cost tracking.

What Makes You Successful

• Highly organized and dependable.
• Detail-oriented with strong accuracy in data entry and recordkeeping.
• Proactive problem solver who can anticipate administrative needs.
• Comfortable balancing routine administrative tasks with changing operational priorities.
• Team-oriented and committed to supporting shop productivity and efficiency.

Hourly Compensation: $30-$35.

Notes: Actual compensation will be based on skills, experience, and work location, and may vary from the posted range. This posting reflects compensation at the time of posting and may be updated.

#LI-JS1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. 
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. 
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law