Description

Pain Specialists of America ("PSA") is a Texas-based, multisite comprehensive pain management company that includes over 15 locations. We are seeking talented professionals who can support the business and help it achieve its strategic objectives.

Job Summary

The position requires strong communication skills and is customer service driven. The Front Desk Coordinator serves as the initial point of contact for all incoming patients. The Front Desk Coordinator is responsible for ensuring that patients feel welcome and are properly greeted. They should be well composed in both their appearance and demeanor and maintain a soft and even temperament when dealing with issues of a personal nature.

Detailed Responsibilities

Check patients in, print out medication list and provide necessary paperwork
Collect co-pays and collect on balances. Have patient set-up for recurring credit card payments for balances, if needed, and process payment plans per protocol.
Prepare schedule one day in advance to determine balance accuracy and notify patients who need to be on a payment plan.
Document all payments and non-payments on the schedule and give to manager at end of day.
Verify demographics with patients and update as necessary.
Enter all appropriate patient demographics into corresponding EHR/EMR
Have all patients sign Opioid contract, and LOP patients sign LOP Lien.
Scan paperwork into appropriate systems.
Confirm appointments
Send referral letters.
Retrieve procedure cost estimate from S-FAX.
Answer incoming calls and on daily basis check phones for messages, messages in the EMR/EHR, and email systems.
Maintain up-to-date HIPAA information in patient’s chart.
At all times, keep reception, waiting area and workstation tidy and professional.
Maintain patient confidentiality.
Other duties as assigned
Travel as needed

Benefits:

Medical, Dental, Vision Insurance
401k w/company match contribution
2 weeks PTO
Short & Long-Term Disability
HSA (w/company contribution) & FSA
Life Insurance (company paid & voluntary options)
9.5 Paid Holidays for the Year 2026
Employee Assistance Programs

Requirements

High school diploma or equivalent
Must have experience working in a busy clinic to handle a large volume of patient calls and in-person visits.
Must have strong knowledge of medical and health insurance terminology
1 yr experience scheduling and coordinating patient medical appointments
Front Desk experience in a busy medical office (Highly Preferred)
Proficient in MS Word, Excel, PowerPoint and Outlook

Other Position Requirements

Organized and detail-oriented
Punctual and Reliable
Team Player
Takes initiative to do other job duties
Fast Learner and able to adapt in a busy environment
Customer oriented
Possesses excellent written and verbal communication skills
Ability to multitask in a fast-paced environment and meet deadlines

Learn more about this Employer on their Career Site