Hiring and Onboarding Specialist

Job Description

Time Type:

Role Details:

Time Type: Full Time

Starting Pay: $42,000 / YR

Job Location: 1350 IH 35 N, San Marcos, TX 78667

Job Summary:

The Hiring and Onboarding Specialist will lead the hiring and onboarding process for all employees.  

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Manages and oversees the hiring workflow within the HRIS system to ensure candidates are onboarded timely and accurately. 
• Conducts or acquires background checks, motor vehicle records, and employee eligibility verifications, as required.
• Investigates and resolves possible background check inconsistencies as needed to ensure compliance with company policy and state law.
• Makes hiring decisions based on background adjudication matrix and company drug screen policies.
• Conducts new hire orientation for Headquarters employees.
• Handles routine employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate personnel.
• Performs administrative and recordkeeping tasks related to employee changes, which may include job and pay changes, updating employee contact information, I-9 verifications, organizational structure changes, adding or removing driving and equipment designations, resignations, terminations, and employment verifications.
• Oversees the drug screen program which includes maintaining vendor relationships, ordering supplies, performing collections, coaching management on the collection process, and reviewing results.
• Provides guidance to management on reasonable suspicion situations for hourly employees.
• Answers common and frequently asked questions from applicants and employees relative to standard policies, drug screen programs, and hiring processes.
• Represents the company at job fairs, business events, and industry events as needed.
• Completes expense reports in accordance with company purchase card and travel guidelines.
• Attends team meetings and company training sessions as required.

• Performs other related duties as assigned.

Required Skills/Abilities: 

• Excellent time management skills, with proven ability to meet deadlines.
• Ability to function well in a high-paced and, at times, stressful environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with, or able to quickly learn, HRIS system.
• Must have a current driver’s license and auto liability insurance.
• May occasionally travel with overnight stays.

Education and Experience:

• Bachelor’s degree in human resources, business administration, or equivalent preferred.
• Prior human resources experience is preferred.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be available after hours, including weekends to support stores via phone, email, and text.
• Must be able to occasionally lift up to 15 pounds at times.