QMS Administrative Assistant

POSITION TITLE:                                 QMS Administrative Assistant

REPORTING RELATIONSHIP:              Quality Manager

PAY STRUCTURE:                                hourly

PURPOSE OF THIS POSITION:            Provides administrative support to ensure compliance with IATF 16949 standards and company procedures.

BACKGROUND REQUIRED:                 

• High School Diploma
• Should have reading, writing, communication, and math skills
• Basic skill and understanding of computers 
• 2 years of administrative experience

SPECIAL SKILLS:

• Experience spreadsheets, document organization, and electronic filing
• Must be proficient with Microsoft suite
• Must have a fine attention to detail and have exceptional organizational skills
• Manufacturing experience preferred
• Bilingual preferred
• Ability to work in non-climate-controlled environment for portion of workday.

DUTIES AND RESPONSIBILITIES:

• Carry out administrative duties such as printing, filing, data entry, and reporting.
• Create and update work instructions and forms for manufacturing processes in Microsoft PowerPoint, Word, and Excel.
• Maintain document control process including scheduled document reviews.
• Update management review presentation and supportive documents.
• Track layered process audit completion and non-conformances.
• Maintain calibration process including data entry, record retention, and routine reporting.
• Assist in Corrective/Preventative Action and Non-Conformance procedures.
• Provide technical assistance to production and quality staff on quality issues.
• Supports team by performing tasks related to organization and strong communication.
• Perform other duties as signed. 

The following are some of the tools and/or products that may be required to perform the above-mentioned duties:

• Computer
• Excel
• Microsoft Office Products