Executive Assistant (Hybrid)

Executive Assistant – Full Time

Location: San Mateo (Hybrid)

Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.

Key Responsibilities

• Provide high-level executive support, including calendar management, travel coordination, and correspondence
• Coordinate and manage high-touch client interactions and communications
• Lead and execute end-to-end event planning, including internal and client-facing events
• Partner closely with executives to manage priorities, logistics, and scheduling
• Support cross-functional collaboration with global teams, particularly in India
• Handle confidential information with discretion and professionalism

Qualifications

• Around 5 years of experience as an Executive Assistant or in a similar role
• Strong background in event planning and execution
• Experience supporting global or international teams and working across time zones
• Prior experience in one or more of the following industries preferred:

o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments

• Exceptional organizational, communication, and multitasking skills
• High level of professionalism and client service orientation

Benefits & Perks

• Medical and dental coverage
• 401(k) with up to 6% match
• Other perks: Gym, recreation room, free lunch
• Collaborative and stable team environment (long-tenured EA team)

Work Environment

• Hybrid schedule with flexibility
• Highly collaborative, client-facing culture
• Opportunity to work with global teams and high-level executives