Learning Services Assist. & Learning Coach

JOB TITLE: Learning Services Assistant & Student Learning Coach 

REPORTS TO: Director of Learning Services
CLASSIFICATION: Non-Exempt / 50% role

HOURS: 10am-2pm M-F

START DATE: August 10, 2026

Marin Academy seeks a student-centered professional to serve as an assistant to the Learning Services Office and student learning coach. This dual role blends complex program coordination with direct student support, requiring someone who can manage detailed systems with accuracy and care while building strong, trust-based relationships with adolescents.

In this role, you will oversee confidential documentation, coordinate submissions to external agencies, and maintain clear communication with students, families, and testing organizations. You will design and manage efficient systems to track high-volume, high-stakes processes, using technology—including AI—to improve organization, accuracy, and workflow.

The ideal candidate is empathetic, detail-oriented, and proactive—someone who enjoys working with adolescents while also bringing precision, strong organizational and collaborative skills, and sound judgment to complex, confidential work.

Assistant to Learning Services Role

Standardized Testing

• Manage all aspects of ACT/SAT accommodation applications (timelines, materials, submissions, appeals)

• Communicate with families about testing and practice exams

• Coordinate accommodations for PSAT, SAT, ACT (school-day and practice testing)

• Organize occasional weekend “special” test administrations (0–2/year)

• Maintain clear systems to track deadlines, documentation, and communication

Learning Services Office

• Collect, organize, and maintain psychoeducational evaluations and student records

• Coordinate authorization processes and accommodation approvals

• Maintain Learning Services data in Blackbaud

• Manage communication with families on behalf of the office

• Track and update accommodations and required documentation

• Coordinate billing with outside vendors

• Maintain referral network of specialists (therapists, tutors, etc.)

• Manage secure sharing of records with our consulting psychologist

Transition to College

• Prepare and organize student documentation for post-secondary transitions

Student Learning Coach (Learning Lab)

• Provide 1:1 and small-group coaching in study skills and executive functioning

• Support goal-setting, task initiation, focus, and reflection

• Teach planning, prioritization, and self-monitoring strategies

• Offer structured, responsive academic support

• Build strong, supportive relationships with students

• Foster an inclusive, organized, and productive learning environment

In addition to the duties listed above, Marin Academy expects the following of each employee: adheres to Marin Academy policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in MA events as needed or required; and completes other duties as assigned.

REQUIREMENTS:

• Bachelor's degree required

• Previous employment as an office assistant preferred

• Previous experience as a testing coordinator strongly preferred

• Excellent written and verbal communication skills required

• Strong attention to detail required

• Excellent interpersonal skills required

Marin Academy is an independent, college preparatory high school located in the San Francisco Bay Area in San Rafael, CA with an enrollment of 450 students with academic talent, interest in the arts and athletics, and a passion for a multitude of issues. Our students come from San Francisco, the East Bay, and Sonoma in addition to Marin County. Marin Academy has a block schedule in which classes meet every other day for 75-minute periods. Salary Range: $29.00-$36.00/hour.

Marin Academy’s mission statement “asks every individual to think, question, and create in an environment of encouragement and compassion, and challenges each person to accept the responsibilities posed by education in a democratic society.” Marin Academy is an equal-opportunity employer committed to excellence through diversity. For more information about Marin Academy, please visit our website (www.ma.org).

Interested applicants should submit a résumé and cover letter to the ADP site on our web page: http://www.ma.org/careers