HR Onboarding Operations Specialist, Human Resources, Full-Time, Days

ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch. 

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others. 

Company:

Compensation Range:

Work Shift:

Scheduled Weekly Hours:

Job Description Summary:

Job Requirements, Prerequisites and Essential Functions:

Key Responsibilities

• Serve as a key operational partner supporting Talent Acquisition, HR Operations, and onboarding initiatives across the organization.
• Provide functional support and troubleshooting for Workday Recruiting, HCM, onboarding, and related HR systems and processes.
• Help identify and resolve onboarding and recruitment workflow issues by analyzing root causes and supporting process improvement efforts.
• Partner collaboratively with HRIS, Payroll, Compensation, Compliance, IT, and operational leaders to support seamless workforce operations and data integrity.
• Support onboarding governance and ensure accurate employee data management in alignment with organizational and regulatory requirements.
• Maintain and audit workforce data within Workday and related systems to ensure accuracy, consistency, and compliance.
• Monitor onboarding and recruiting operational metrics, identify trends, and support reporting and workforce planning initiatives.
• Assist in developing and maintaining standardized workflows, operational procedures, job aids, and process documentation.
• Support quality assurance and auditing efforts related to onboarding transactions, worker records, organizational structures, job profiles, and compliance activities.
• Partner with Talent Acquisition leadership to help deliver an exceptional candidate, employee, and hiring leader experience.
• Provide guidance and support to leaders and stakeholders regarding onboarding processes, recruiting workflows, and Workday functionality.
• Handle sensitive employee and organizational information with a high degree of professionalism, discretion, and confidentiality.
• Participate in HR operational improvement initiatives, Workday optimization efforts, and enterprise process enhancement projects.
• Contribute to the evolution of the onboarding function from transactional processing to strategic workforce data stewardship and operational excellence.

Job Specifications:

Education:

• Bachelor’s degree in human resources, Business Administration, Healthcare Administration, Information Systems, or a related field preferred.
• Minimum of three years of experience supporting HR operations, onboarding, recruiting coordination, workforce administration, or related functions within a healthcare or complex organizational environment.

Experience:

• Experience working within Workday Recruiting, HCM, onboarding, or similar HR systems strongly preferred.
• Strong analytical and problem-solving skills with the ability to identify trends, workflow gaps, and operational improvement opportunities.
• Experience troubleshooting escalations, resolving process or system-related issues, and collaborating cross-functionally to drive solutions.
• Knowledge of HR compliance standards, onboarding practices, employment processes, and workforce data management principles.
• Advanced proficiency with Microsoft Excel, reporting tools, HRIS platforms, and operational reporting.
• Ability to effectively manage competing priorities while maintaining exceptional attention to detail and customer service.
• Strong communication, collaboration, relationship management, and stakeholder partnership skills.
• Passion for operational excellence, continuous improvement, and delivering a high-quality employee experience.

License and Certifications:

• N/A

Duties And Responsibilities:

Essential (Not Modifiable)

Strategic Impact of the Role

This role represents a strategic evolution of HR onboarding and recruitment operations by shifting responsibilities from traditional administrative processing toward operational governance, analytics, systems optimization, and workforce data stewardship. Through strong Workday expertise, escalation management, and process improvement capabilities, the role directly contributes to organizational efficiency, compliance integrity, onboarding excellence, and enterprise workforce operations maturity.

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or TalentAcquisition@mymarinhealth.org.

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.