IT Systems Administrator

IT Systems Administrator

Function

 IT Operations (Global)

Location

 Sandy, UT Onsite

Reports To

 CTO

Direct Reports

 UK and India Staff

Employment Type

 Full-Time

Sole Purpose

InXpress is looking for a hands-on IT Systems Administrator to keep the technology platform that corporate and the global franchise network runs secure, reliable, and well-managed day-to-day. This role is the operational backbone of IT: administering Microsoft 365 and identity, managing endpoints and security, running service desk operations, building automation, and providing frontline support for shipping/eCommerce integrations and AWS-hosted services.

This is an execution-focused role for someone who enjoys solving problems directly: configuring systems, fixing issues, automating repetitive work, and making sure the day-to-day IT experience is smooth for a mixed corporate and Franchise population with very different governance and risk profiles.

Applicants must reside in Utah.

Key Responsibilities

Microsoft 365 & Identity Administration

• Administer the Microsoft 365 tenant day-to-day: user/group provisioning and deprovisioning, licensing assignment and reclamation, mailbox and SharePoint management, and Teams administration.
• Manage identity and access, including conditional access policies, MFA enforcement, single sign-on (SSO) configuration, and access reviews.
• Apply and maintain security controls in line with company standards.
• Support the rollout of new M365 features and AI tools (e.g., Microsoft Copilot and Claude) to end users, including basic configuration and adoption support.
• Maintain accurate documentation of tenant configuration, policies, and standard operating procedures.

Endpoint Management & Security

• Administer the managed device estate (Windows and macOS) via Intune/endpoint management tools, including imaging, patching, configuration profiles, and compliance policies.
• Monitor and maintain endpoint security posture: antivirus/EDR agents, disk encryption, patch compliance, and vulnerability remediation.
• Maintain hardware and software standards, including approved device catalogs and imaging/configuration baselines used across regions.
• Manage IT asset lifecycle: procurement coordination, deployment, inventory tracking, and secure retirement/disposal of hardware.
• Track software license usage and compliance, flagging over/under-licensing for cost optimization.

Service Management & Support

• Act as a senior escalation point within the IT service desk, resolving tickets that regional support specialists cannot close independently.
• Maintain and improve service desk processes, knowledge base articles, and runbooks to raise first-contact resolution rates.
• Monitor SLA performance and ticket queues across regions, flagging trends or systemic issues to the IT Operations Manager.
• Support onboarding/offboarding processes end-to-end (accounts, hardware, access, licensing) for both corporate and franchise users.

Automation & Internal Tooling

• Build scripts and automations (PowerShell, Graph API, Power Automate, or similar) to remove manual, repetitive IT work e.g., provisioning, reporting, license reconciliation, access reviews.
• Maintain and extend internal tools and dashboards that support IT operations and reporting.
• Identify opportunities to apply AI-driven automation (e.g., AI-assisted ticket triage, chatbots, scripted diagnostics) to improve efficiency and user experience.

eCommerce, Shipping Integrations & AWS Support

• Provide support for eCommerce integrations that franchisees and their customers rely on, escalating complex issues appropriately.
• Provide day-to-day administrative support for AWS-hosted services: basic monitoring, access management (IAM), routine maintenance tasks, and cost/usage tracking.
• Collaborate with engineering/cloud teams on deployments, troubleshooting, and any infrastructure changes affecting supported services.

Project & Stakeholder Support

• Support IT programs and projects from planning through hand-off, taking ownership of assigned workstreams (e.g., a regional rollout, a security control implementation, a tooling migration).
• Maintain clear, current documentation and status updates for the IT Operations Manager.
• Communicate clearly with both technical staff and non-technical stakeholders (Corporate employees and franchise owners) when supporting or explaining IT changes.
• Assist with vendor coordination and basic license/cost tracking as directed.

Skills & Experience

Required

• 5+ years of experience in IT systems administration or a similar hands-on IT operations role.
• Microsoft 365 administration: Strong working knowledge of Exchange Online, SharePoint, Teams, and Entra ID/Azure AD identity and access management.
• Endpoint management: Experience with tools such as Intune (or equivalent) across Windows and macOS.
• IT asset management: Practical experience with hardware/software lifecycle tracking, license compliance, and procurement coordination.
• AWS administration: Working knowledge of fundamentals (IAM, EC2, S3, basic monitoring/cost tracking).
• Scripting/automation experience (PowerShell, Graph API, Power Automate, Bash, or similar).
• Experience operating within a service desk/ITSM environment (ticketing systems, SLAs, escalation processes).
• Strong troubleshooting skills and a methodical approach to root-cause analysis.
• Clear, professional communication skills, comfortable supporting both technical and non-technical users across regions and time zones.

Preferred

• Experience supporting eCommerce, shipping/logistics, or API-integrated platforms.
• Familiarity with AI-driven IT tools (Copilot, AI-assisted ticketing/chat tools, workflow automation).
• Experience mentoring junior support staff or writing training/knowledge base content.

Working Context

This role sits within a small, central global IT team supporting a franchise business where corporate and franchise populations share infrastructure but differ sharply in governance and risk tolerance. Work spans hands-on daily support and participation in longer-running improvement projects, often in parallel with a live support queue. The role requires flexibility to collaborate across regions and time zones, and comfort operating with a mix of well-defined processes and ambiguous "figure it out" problems typical of a lean IT function.