Administrative Assistant (Operations Support)

We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. This full-time, on-site role (Monday–Friday, 8:00 AM to 4:00 PM) is based in Sandy, Utah. The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows. The ideal candidate is proactive, resourceful, and capable of handling a variety of tasks with accuracy and professionalism.

Responsibilities

Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
Manage and maintain company records, databases, and filing systems (digital and physical).
Assist with operational processes such as procurement, vendor management, and office supply inventory.
Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
Prepare reports, presentations, and correspondence as requested.
Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
Support onboarding and offboarding processes for employees.
Track and manage invoices, expense reports, and budget-related tasks.
Assist in improving efficiency by identifying and implementing process improvements.
Handle ad-hoc projects and administrative tasks to support the broader business as needed.

Qualifications

Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
Ability to manage sensitive information with confidentiality.
Strong problem-solving skills and ability to work independently as well as collaboratively.

Key Attributes

Proactive: Anticipates needs and takes initiative without constant supervision.
Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
Collaborative: Works well with cross-functional teams to achieve organizational goals.

Learn more about this Employer on their Career Site