Administrative Assistant

Description

Assists with administrative duties and completes a broad variety of administrative tasks that include: • Composing and preparing correspondence, fielding and prioritizing phone calls and voicemails, and assisting with and responding to emails and appropriately relaying important information promptly and clearly. • Manage the calendars and various appointments for the CQO/CMO • Works closely and effectively with the CQO/CMO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Assists in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, managing meeting agendas, and taking meeting minutes. • Files and retrieves documents, records, and reports required by CQO/CMO. • Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, and editing, proofreading and standardizing documents. •

Skills

office assistant, administrative assistant, executive administrative, Microsoft office, Outlook, Calendaring, Filing, Executive support, Administrative support, Executive administrative support

Top Skills Details

office assistant,administrative assistant,executive administrative,Microsoft office,Outlook,Calendaring,Filing,Executive support

Additional Skills & Qualifications

Excel Power Point Preparing presentations

Experience Level

Expert Level

This is a Contract to Hire position based out of Santa Barbara, CA.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Santa Barbara,CA.

This position is anticipated to close on Mar 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.