Job DetailsJob Location: The Dance Barns - Santa Fe, NM 87501Position Type: Full TimeSalary Range: $20.00 - $20.00 HourlyTitle: Artistic Administrative Assistant (Santa Fe) Reports to: Manager of Arts Administration Supervises: N/A Status: Full Time, Non-exempt Organization Mission The National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives. Purpose of Artistic Administrative Assistant Role: The Artistic Administrative Assistant is responsible for administering certain aspects of NDI New Mexico’s artistic programs. The Artistic Administrative Assistant is responsible to the Manager of Arts Administration for carrying out the mission and the policies of NDI New Mexico with excellence and is a member of the organization’s Artistic Administrative Staff. Primary Responsibilities: Dance Barns Administration With direction and guidance from Dance Barns Program Producer and Artistic Director, supports administrative duties as needed for all Dance Barns after-school and summer programs and associated events and activities, including, but not limited to: registration, student account management, payment processing, attendance, and maintenance of records Provide customer service and handle communication with families and staff under the guidance of the Producer Box Office and House Management support for Dance Barns performances as needed Assist with inventory and sales of dancewear and shoes out of Dance Barns office Other administrative duties as needed Santa Fe and North Outreach Administration Supports Santa Fe and North Program Producer and Artistic Directors with administrative duties as needed for all artistic programs and associated events and activities, including, but not limited to: organizing materials for meetings, data entry, and administration of Advance Teams under the guidance of the Manager of Arts Administration Provide customer service and handle communication with Advanced Team families and staff during the school year and summer programs as needed, under the guidance of the Associate Director of Outreach Programs Assist with Santa Fe End-of-Year Event ticketing, preparation and box office sales Assist the administration of and attend all rehearsals of the North End-of-Year event week Participate in the Santa End-of-Year Event as a runner for the Advanced Teams Other administrative duties as needed General Artistic Administration Other administrative duties as needed General Duties: Maintains regular office hours as requested by the Manager of Arts Administration Utilizes and maintains standardized procedures, forms, and templates Attends all staff meetings and joint staff meetings Upholds all Management and HR policies and procedures Other duties as needed Working Conditions, Environment and Physical Requirements: Functions performed in a variety of environments including: NDI New Mexico offices, schools, residency sites, and other locations Requires reliable transportation and reimbursable in-state travel to NDI New Mexico locations, participating schools, residency sites, and community events Requires weekend and evening hours May be required to lift up to 25 lbs. May be required to navigate stairs Knowledge, Skills, and Abilities Required: Job Specific Requirements: Excellent computer skills required in MS Office Suite; skills preferred in Salesforce, and/or other data base programs Ability to learn quickly on the job in database, ticketing, and accounting programs Excellent customer service skills and ability to remain calm under pressure Solves problems by identifying causes, gathering and processing relevant information, generating possible solutions, making recommendations, and resolving problems Requires 1-3 years in job related duties Bi-lingual (Spanish) preferred Core NDI New Mexico Employee Requirements: Believes in the mission of the organization Strives for excellence in this job with a “Can Do” attitude Ability to work with people of all backgrounds and ages Highly organized, detail-oriented and result driven Ability to prioritize work and multi-task to meet priorities Supports teamwork and collaboration by demonstrating strong interpersonal skills Communicates effectively through clear speaking, writing and effective listening Behaves respectfully, ethically and with personal integrity Operates in a fiscally responsible manner Demonstrates adaptability through a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency Professional appearance and telephone manner Qualifications Able to Work this schedule Tuesday- Saturday 9:30am-6pm. Summer Schedule Monday-Friday 9:30am-6pm Experience in customer service and handling communication with families, staff, children or the public Excellent computer skills in Microsoft Office Suite Reliable transportation for in-state travel Ability to work evenings and weekends Preferred Bilingual but not required

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