After School & Day Camp Coordinator

POSITION SUMMARY

Under the leadership of the Youth Development Director, and in accordance with Association policies, the After School & Day Camp Coordinator will be responsible for supporting the daily operations of the After School Enrichment Program and Day Camp at the Santa Monica Family YMCA. The ASE & Day Camp Coordinator serves as a leader to group leaders, counselors, and program participants, supports staff in the planning and implementation of high-quality curriculum and program activities, engages families in their child's growth and development and engagement within the center, provides exceptional customer service and acts as a liaison to all school personnel.

ESSENTIAL FUNCTIONS

• Plan, develop, implement, and evaluate programs to ensure quality, effectiveness, and compliance with YMCA standards, policies, goals, and objectives.
• Develop program schedules, lesson plans, activities, transportation plans, and other operational materials necessary for successful program delivery.
• Maintain accurate program records, including registrations, rosters, attendance, staff-to-participant ratios, schedules, forms, and other required documentation.
• Coordinate transportation needs, including student pick-up schedules, driver routes, vehicle readiness, and driving responsibilities as needed.
• Assist with the management of agency vehicles, including checking driver checklists, ensuring vans are safe, clean and maintained. Communicate any issues or necessary repairs to the Youth Development Director.
• Maintain appropriate program supplies, equipment, facilities, and vehicles to ensure they are clean, safe, organized, properly stocked, and in good working condition.
• Recruit, onboard, train, schedule, supervise, mentor, and evaluate program staff and volunteers in accordance with YMCA policies and procedures.
• Maintain accurate and current staff and volunteer records, including personnel documentation, required certifications, safety training, and annual training requirements.
• Conduct regular staff meetings, trainings, and ongoing coaching to support staff development, accountability, safety, and program quality.
• Ensure compliance with YMCA safety and risk-management procedures, including appropriate supervision, required staff certifications, facility and equipment inspections, and timely completion and review of incident reports.
• Support the planning and implementation of YMCA special events, programs, and community engagement activities.
• Assist with the marketing and promotion of programs and maintain brochures, handbooks, forms, flyers, online program information, and other materials in accordance with YMCA brand standards.
• Communicate effectively and professionally with participants, families, members, staff, volunteers, drivers, and other departments regarding programs, schedules, cancellations, events, concerns, and operational needs.
• Respond to participant and parent concerns or disputes professionally, ensuring appropriate documentation, communication, and timely follow-through.

• Model YMCA standards of professionalism through appropriate attire, identification, dependability, teamwork, positive interactions, and a proactive approach to serving members and participants.
• Participate in ongoing professional development and demonstrate a commitment to continuous learning and improvement.
• Perform other duties and assume additional responsibilities as assigned in support of YMCA programs and operations.

QUALIFICATIONS

• Must be 21+ years of age.
• Valid driver's license and clean driving record.
• High school graduate or equivalent or one year or more of college preferred.
• Have 1-2 years of previous experience working in a day camp or after school setting as a counselor, lead counselor, or program leader, or have experience working with youth.
• A minimum of two years of supervisory experience is required.
• Previous YMCA program experience preferred
• Possess excellent written and verbal communication skills to work cohesively with parents, participants, and staff.
• Possess computer skills and working knowledge of Excel, Word, Google Workspace
• Possess good record-keeping skills
• Ability to handle multiple responsibilities and meet deadlines is necessary.
• Previous experience with diverse populations is preferred.
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
• American Red Cross
• American Heart Association
• American Safety & Health Institute