Medical Assistant IVF Coordinator

Job DetailsJob Location: FSAC Santa Monica - Santa Monica , CA 90404Salary Range: $31.00 - $36.00 Hourly ABOUT FSAC Fertility & Surgical Associates of California (FSAC) provides compassionate, individualized fertility care to patients across Southern California. Our physicians and clinical teams work side by side to guide patients through every stage of treatment, from initial evaluation through TI, IUI, IVF, and FET cycles, with the attentiveness of a smaller practice. THE ROLE FSAC is hiring a full-time MA IVF Coordinator (internally referred to as Clinical Coordinator) to support our Santa Monica and Encino offices. You'll join a close-knit team of 3 to 5 coordinators, working alongside our medical assistants and physicians to keep patient cycles moving smoothly from screening through outcome. This role suits a detail-driven multitasker who thrives in a small, fast-paced clinical team and takes pride in getting the details of patient care exactly right. WHAT YOU'LL DO You'll be hands-on across both offices, coordinating care and keeping cycles on track: Coordinate patient care across TI, IUI, IVF, and ET/FET cycles, including appointments, procedures, and charting Obtain and document all pertinent patient cycle information, securing RN or physician approval of screening results and treatment eligibility Maintain accurate cycle records and spreadsheets, tracking data and preparing reports as requested Work closely with RN Coordinators, physicians, and medical assistants across both the Santa Monica and Encino offices Proactively follow up with patients by phone and email to gather information needed for their cycles Ensure proper handling and documentation of medications as ordered by physicians Assist physicians and nurses with direct patient care within your scope of practice, including escorting patients to exam and procedure rooms, preparing them for exams, and performing phlebotomy Clean and maintain exam rooms, treatment areas, and medical equipment, and keep accurate logs and records of procedures Build Medical Assistant workflows for the satellite offices and the Thousand Oaks practice, and support training and orientation for new hire staff Maintain patient safety, confidentiality, and HIPAA compliance across all interactions WHAT WE'RE LOOKING FOR Minimum 3 years of experience in a medical office setting BA/BS degree preferred; Certified Medical Assistant or equivalent experience preferred Current BLS/CPR certification Strong organizational skills with the ability to manage detailed cycle documentation and Excel-based tracking Excellent verbal and written communication skills and a professional, patient-first demeanor Comfort working in a small, highly collaborative team (3 to 5 coordinators) across two office locations Working knowledge of OSHA standards and HIPAA compliance SCHEDULE Full-time, Monday through Friday, 7:00 AM to 3:30 PM. This is an onsite role supporting both the Santa Monica and Encino offices, working alongside a team of 3 to 5 coordinators. JOIN US At FSAC, you'll be part of a small, supportive team where your work directly shapes the patient experience. We offer competitive pay and benefits along with the chance to grow your career in reproductive medicine alongside physicians and colleagues who value collaboration and clinical excellence.