Administrative Assistant

Location: Como, Mississippi
Company: Home Place Pastures
Position: Administrative Assistant, Full Time, On-site
Reports To: Leadership Team

About Home Place Pastures

Home Place Pastures is a Como, Mississippi-based generational farm and regenerative meat company committed to producing top quality 100% gras fed beef and pasture raised pork from pasture to package on our farm.  Our work connects our farm, regional producers, regenerative land management, livestock, harvesting, processing and distribution directly to the end customer. It is a challenging enterprise, but it’s the way we believe it should be done to have the biggest positive impact on our local economy and ensure we produce the best quality meat for our customers. 

We are growing fast, and every member of our team has a big impact and responsibility to carry our mission forward. We value problem solving, innovative thinking, and a willingness to constantly learn, improve, and collaborate. 

Position Overview

Home Place Pastures is seeking a dependable, organized, and service-minded Administrative Assistant to support the day-to-day administrative and financial functions of our business.

This person will help keep the details organized behind the scenes—from accounts receivable and accounts payable to calendars, payroll time, customer communication, and office needs. The Administrative Assistant will also work closely with company leadership, providing administrative support and helping the team stay organized, responsive, and focused on the work ahead.

The right person for this role is proactive, trustworthy, detail-oriented, and willing to jump in wherever needed.

Key Responsibilities

Accounts Receivable

·      Maintain accurate accounts receivable records.

·      Prepare and send customer invoices as needed.

·      Track outstanding balances and follow up on past-due accounts.

·      Apply and record customer payments accurately.

·      Assist with account reconciliation and customer billing questions.

Accounts Payable

·      Receive, organize, and enter vendor invoices and bills.

·      Maintain accurate accounts payable records.

·      Coordinate invoices for approval and payment.

·      Communicate with vendors regarding invoices, statements, and payment questions.

·      Help maintain organized financial documentation and records.

Calendar & Leadership Support

·      Help CEO and leadership team manage calendars, meetings, appointments, and scheduling.

·      Help coordinate internal and external meetings.

·      Assist leadership with administrative tasks, follow-ups, documentation, and special projects.

·      Anticipate administrative needs and help keep priorities organized and moving forward.

·      Handle confidential business and personnel information with discretion.

Customer Service

·      Provide friendly, timely, and professional service to customers by phone, email, and other communication channels.

·      Respond to questions or route customers to the appropriate team member.

·      Help resolve routine customer concerns and follow through to ensure issues are addressed.

·      Represent Home Place Pastures with professionalism and genuine desire to help our customers with every interaction. 

Payroll & Time Entry

·      Help correct mis punches and keep time and attendance records accurate.

·      Maintain organized payroll-related records and documentation.

·      Support leadership and payroll processes as needed.

Office & Administrative Operations

·      Check, sort, and distribute incoming mail.

·      Prepare outgoing mail and correspondence as needed.

·      Monitor office and administrative supply levels and place orders as needed.

·      Maintain organized electronic and physical files.

·      Assist with data entry, document preparation, recordkeeping, and general office organization.

·      Support special projects and other administrative needs across the company, including assessing job applicants and conducting brief screening interviews. 

What We’re Looking For

The ideal candidate is someone who takes ownership of the details and understands that good administrative work helps the entire team succeed.

We are looking for someone who is:

·      Highly organized and attentive to detail.

·      Dependable, punctual, and consistent.

·      Comfortable working with numbers and basic accounting processes.

·      Professional and friendly when working with customers, vendors, employees, and leadership.

·      Able to manage multiple priorities without losing track of important details.

·      Comfortable learning and using accounting, payroll, email, calendar, and office software.

·      Proactive and willing to identify what needs to be done rather than always waiting to be asked.

·      Trustworthy and able to handle confidential information appropriately.

·      Flexible and willing to help wherever needed in a growing, hands-on business.

Preferred Qualifications

·      Previous administrative, office management, bookkeeping, or accounting support experience.

·      Experience with accounts receivable and accounts payable.

·      Experience with payroll or employee time entry.

·      Strong written and verbal communication skills.

·      Proficiency with email, spreadsheets, calendars, and common business software.

·      Experience working in a small business, agricultural business, food company, manufacturing environment, or other fast-paced operation is a plus.

What Success Looks Like

A successful Administrative Assistant at Home Place Pastures keeps the myriad details of our complex, vertically integrated business organized and prioritized. Bills and invoices are organized, customer questions receive timely responses, payroll time is accurate, calendars stay on track, supplies are available when the team needs them, and leadership can count on administrative priorities being handled thoroughly and professionally.

This role is an exciting way to learn and grow with a successful local company, and has a direct promotion path to more responsibility and administrative leadership. 

Schedule:

Monday through Friday, 8am to 5pm, with an hour lunch break from noon to 1pm. 

Benefits

-              Starting pay is $19 to $21 per hour depending on experience

-              10 days per year PTO, accrued each pay period

-              4 additional PTO holidays (Christmas, NY, Thanksgiving, 4th of July)

-              3% 401k Match

-              Access to company healthcare plan*

-              Monthly staff breakfasts and employee recognition/ benefit programs

-              30% employee discount for all HPP products

*Company covers 50% of premium if associate elects to join HPP’s plan

Applicants can submit a cover letter and resume to Marshall@homeplacepastures.com.