Office Administrator/Accountant

Description

Who We Are:

Master Trade Services, Inc. (MTS) was established in 1981 for the purpose of providing trade support to the property management industry. Today, MTS provides a wide range of repair, disaster restoration, and construction service coverage throughout Minnesota, with a concentration in Central and Southern, MN.

What We're Looking For:

We are seeking a reliable and detail-oriented full-time Office Administrator/Accountant to support our office operations and financial recordkeeping. The ideal candidate is organized, proactive, and comfortable handling a variety of administrative and accounting tasks in a fast-paced trades environment.

Job Responsibilities: (Including but not limited to)

Administrative Support

• Manage all front-office operations, including phone communications, email correspondence, and client/visitor greetings with a high degree of professionalism.
• Develop and maintain organized digital and physical filing systems to ensure efficient information retrieval.
• Coordinate appointments, manage calendars, and support scheduling needs across the organization.
• Provide reliable support for general office operations and contribute to special projects as required.
• Fully understand the ERP system (Quickbooks & Housecall Pro) to be able to assist staff when needed and make any corrections when errors are found.

Accounting Duties

• Perform accurate data entry and financial recordkeeping using QuickBooks Online and Housecall Pro.
• Prepare and issue client invoices, process payments, and manage accounts receivable follow-up.
• Assist with month-end and year-end financial reporting.

Requirements

Who We Are Looking For (Ideal Candidate):

• High school diploma or equivalent required. Experience with accounting or finance background is preferred. 
• Excellent organizational, time-management, and communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Strong attention to detail and commitment to accuracy.
• Communication skills to effectively work with clients and colleagues.
• Positive attitude and open to feedback necessary for continued growth and development.
• Intellectually curious, self-starter who is not afraid to seek out projects independently.
• Ability to manage multiple activities/projects concurrently and prioritize accordingly.
• Tech savvy – familiar with Microsoft Office Suite, Adobe, digital workload management, and comfortable learning new software programs.

Benefits & Perks:

Our full-time employees are eligible for these benefits and perks:

• Medical, dental, and vision insurance including HSA and/or FSA
• Competitive PTO and Paid Holidays
• 401k Match
• Employer Paid Basic Life Insurance
• Employer Paid Long-Term Disability
• Voluntary Life, AD&D, and Short-Term Disability insurance

Why Master Trade Services?

• Be a part of a dynamic and supportive team
• Opportunity for growth and advancement
• Engage in meaningful work that impacts our community

Master Trade Services is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.