Staffing Coordinator - Physician Admin

This position coordinates and oversees the assignments and duties of the MyMichigan Medical Group- Sault practices. Communicates with the Managers and Work Site Supervisors to ensure appropriate staffing. Communicates with employees regarding schedules and benefits. Coordinates all paperwork with Employee Health, Human Resources and Pay Management. Work Ques as assigned.

(30%)*Completes master schedules for each MMG clinic six weeks in advance. Documents employee response when called into work. Oversees timely and accurate maintenance of UKG records, coordinates the training for new staff, maintains position control for staffing and listing of all vacant positions, oversees and trains employees on UKG and programs profiles, maintains and oversees the attendance tracking and discipline with attendance records, allocates staff according to daily needs using judgement on deploying and re-deploying staff.

(30%)*Provides staffing coverage when employees call in ill, etc. Works with individual managers to provide coverage for vacations, personal holidays, extended sicknesses or leave of absences and assists with staffing coverage during orientation for new employees or employees who are off work for various leaves.

(20%)*Maintains a list of holidays worked by each employee/physician. Assists with maintaining educational records for staff and other records for licensed staff.

(20%)*Coordinates all paperwork with Employee Health, Human Resources, Risk Management and Pay Management for absences and leaves, PTO (paid time off)/Funeral/other requests, payroll corrections and other pay management items and assists with risk management items in coordination with other leadership.

OTHER DUTIES AND RESPONSIBILITIES:

• Communicates with employees regarding their schedules, questions regarding benefits, vacation, etc.
• Prepares and inputs call schedules into Perfect Serve.
• Provides monthly orientation to new staff on forms and schedules.
• Prepares agenda items for inner-departmental monthly meetings.
• All other duties as assigned.

N/A

Education: High School Diploma or GED
Equivalent Experience: Associate's degree in secretarial services is preferred.

EXPERIENCE, TRAINING AND SKILLS:

• Strong interpersonal and communication skills required.
• PC proficiency and good organizational and people skills required.
• MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• One-year hospital secretarial and medical experience preferred. Completion of a Medical terminology course preferred.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

• Exposure to stressful situations, including those involving public contact.
• Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
• Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
• Overall vision and hearing is necessary with or without assisted device(s).
• Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
• Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
• Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
• Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
• Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry0-10 lbs.

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