About the role

We are seeking an Executive Administrative Assistant for Hotel Bardo Savannah who will provide high-level administrative and organizational support primarily to the General Manager, while also supporting the Strategic Leadership Team as needed. This role is responsible for helping drive operational efficiency, communication flow, executive organization, and project coordination across the property.

The ideal candidate is proactive, polished, highly organized, detail-oriented, and capable of managing confidential information with professionalism and discretion. This individual should be comfortable balancing strategic priorities with day-to-day execution in a fast-paced luxury hospitality environment.

This position is based in Savannah, Georgia and reports directly to the General Manager.

What you'll do

Provide direct administrative support to the General Manager, including calendar management, scheduling, meeting coordination, travel arrangements, and daily workflow organization
Support members of the Strategic Leadership Team with administrative tasks, scheduling, document preparation, and coordination as needed
Prepare agendas, meeting materials, presentations, reports, and follow-up action items for executive and leadership meetings
Assist in tracking projects, deadlines, operational initiatives, and leadership follow-ups to support execution and accountability
Maintain organized digital and physical filing systems, records, and confidential documentation
Support onboarding logistics for leaders and new team members, including scheduling, communication, and coordination with People & Culture
Coordinate VIP arrivals, leadership gifting, and other executive hospitality touches as directed
Manage inventory and ordering of office supplies, branded materials, and executive hospitality items
Serve as a professional point of contact for internal and external partners, guests, and vendors
Assist with preparation and organization of operational reports, invoices, or other administrative materials as needed
Anticipate needs, identify opportunities for improved organization and efficiency, and proactively support hotel operations

Qualifications

At least 1 to 3 years of progressive administrative, executive support, hospitality, or related experience
Luxury hospitality experience preferred
Exceptional organizational skills with strong attention to detail and follow-through
Ability to multitask, prioritize effectively, and adapt quickly in a fast-paced environment
Strong written and verbal communication skills with a polished and professional presence
Proficiency in Microsoft Office Suite, Google Workspace, Canva, and general administrative technology platforms
Ability to handle confidential information with discretion and professionalism
Strong interpersonal skills with the ability to build collaborative relationships across departments
Self-motivated, resourceful, and proactive with the ability to anticipate needs before they arise
Confident, collaborative, and solutions-oriented with the ability to support both strategic initiatives and day-to-day operational needs
Comfortable working in a highly dynamic environment with evolving priorities

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