Hotel Staff Accountant

About the role

The Staff Accountant supports the day-to-day accounting operations of the hotel, ensuring accurate financial reporting, strong internal controls, and timely month-end close. This role works closely with hotel leadership and corporate partners to maintain financial integrity while supporting operational decision-making. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced hospitality environment.

What you'll do

• Assist with monthly, quarterly, and annual financial close processes
• Prepare and post journal entries (accruals, reclasses, allocations, payroll entries)
• Maintain and reconcile balance sheet accounts, including cash, prepaid expenses, accruals, and fixed assets
• Support preparation of monthly financial statements in accordance with USALI guidelines
• Review invoices for accuracy, proper approvals, and correct GL coding
• Assist with AP processing, vendor statement reconciliations, and payment runs
• Support AR functions including guest ledger review, city ledger reconciliations, and collection follow-ups
• Monitor vendor aging and assist in resolving discrepancies
• Perform daily cash, credit card, and deposit reconciliations
• Assist with bank reconciliations and cash flow tracking
• Support safeguarding of cash handling and internal controls
• Support annual budget and periodic forecast processes
• Assist with departmental expense tracking and variance analysis
• Prepare schedules and support materials for ownership, management, and audits
• Ensure compliance with internal accounting policies and procedures
• Assist with audit requests, PIP tracking, and lender reporting as needed
• Maintain organized accounting records and documentation
• Respond to accounting inquiries from department leaders
• Assist with system implementations, process improvements, and special projects
• Provide cross-coverage support within the accounting team as needed

Qualifications

• · Bachelor’s degree in Accounting, Finance, or related field required
• 1–3 years of accounting experience preferred
• Hospitality experience required
• Experience in an independent hotel or management company environment strongly preferred
• Working knowledge of general ledger accounting and reconciliations
• Experience with hotel accounting systems (e.g., Profitsword, BirchStreet, Oracle Financials, or similar) preferred
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas)
• Familiarity with USALI standards a plus
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to meet deadlines in a fast-paced, operational environment
• Strong communication skills and ability to collaborate with non-finance leaders
• Discretion and professionalism when handling confidential information
• Ability to sit and work at a computer for extended periods
• Occasional need to work evenings or weekends during month-end close or audits