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Job Overview
We are seeking a dependable and detail‑oriented Office & Sales Administrator to support our growing bathroom remodeling company. This position blends office administration, customer communication, QuickBooks‑based bookkeeping, sales compensation administration, and revenue tracking.
You will play a central role in keeping our office organized, ensuring accurate financial records, preparing sales‑related reporting, and supporting the owner with the revenue insights needed for smooth business operations.
Key Responsibilities
We are seeking a dependable and detail‑oriented Office & Sales Administrator to support our growing bathroom remodeling company. This position blends office administration, customer communication, QuickBooks‑based bookkeeping, sales compensation administration, and revenue tracking.
You will play a central role in keeping our office organized, ensuring accurate financial records, preparing sales‑related reporting, and supporting the owner with the revenue insights needed for smooth business operations.
Key Responsibilities
Office & Sales Administration
- Serve as the first point of contact for homeowners—answering calls and emails
- Sales reporting and distributing leads to design consultants
- Keep digital and physical records well‑maintained and easy to access
- Assist with ordering materials and tracking deliveries
- Manage office supplies, vendor communication, and general administrative needs
- Support the owner with daily organizational tasks and follow‑ups
Bookkeeping (Salesforce & QuickBooks)
- Enter invoices, bills, expenses, payments, and purchase receipts into QuickBooks
- Reconcile bank and credit card accounts
- Track job‑related expenses and categorize them appropriately (partner with Production Coordinator)
- Manage accounts payable/receivable
- Prepare weekly or monthly financial summaries for the owner
- Support payroll preparation by gathering time tracking and job‑coded labor info
Sales Compensation Administration
- Maintain and update sales compensation spreadsheets or QuickBooks tracking fields
- Calculate commissions based on approved structures
- Ensure commission calculations are accurate, timely, and compliant with company policies
- Prepare commission payout reports for management review
- Notify sales staff of commission status (earned, pending, paid) as directed
Revenue Tracking & Reporting
- Track revenue from signed projects, deposits received, and progress payments
- Monitor job‑to‑job revenue projections and actuals
- Prepare weekly and monthly revenue summaries for the owner
- Identify outstanding balances and assist in follow‑up communication
- Support forecasting efforts by keeping revenue data up to date and well organized
Qualifications
- Office administration experience required; construction/remodeling office environment is a plus
- Proficiency with QuickBooks (required)
- Strong Excel or spreadsheet skills for sales compensation and revenue reporting (required)
- Proficiency with Salesforce a plus
- Excellent attention to detail, especially with financial data
- Strong communication and customer‑service skills
- Ability to manage multiple tasks with accuracy and consistency
- Familiarity with CRM, scheduling tools, or workflow systems is a bonus
- Trustworthy and comfortable handling confidential financial information
Who You Are
- Organized, accurate, and dependable
- Comfortable balancing administrative tasks and financial responsibilities
- Friendly and professional when interacting with homeowners
- Confident with numbers, reporting, and structured processes
- Able to work independently and maintain consistent workflow
- Able to keep the office running smoothly with minimal supervision
Compensation: $18.00 - $23.00 per hour
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