CLERK TYPIST SPECIALIST - F/C - 60034728

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.  

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.  

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.” 

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY. 

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. 

 **THIS IS AN ANTICIPATED VACANCY** 

This is a highly responsible and professional position serving as the Clerk Typist Specialist – F/C within Forensic Central (Unit 21). The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply. 

Specific Duties and Responsibilities include: 

• This position requires lifting, pulling, and squatting. Duties of this position require the incumbent to be knowledgeable of and utilize the principles of Total Quality Management. The employee in this position spends a minimum of 75% of his/her time performing duties as outlined in the official position description, which involves contact with residents in a forensic facility or institution.  

• This position is located in Forensic Central and falls under the supervision of the Medical Unit Supervisor-F/C of Forensic Central.   

• This position involves a variety of clerical skills, which includes computer use (Microsoft Word/Excel), typing, prioritizing, monitoring and scheduling duties. It involves the ability to exercise problem solving techniques and work toward a cohesive smooth working environment while dealing with multiple projects each day. It also involves the exercise of independent judgment, initiative and the development of specialized work methods, procedures and their application for solution of technical problems.   

• Establishes and maintains employee time records for the entire unit. This would include accurate employees’ records for accrued annual and sick leave for payroll purposes.  

• Prepare job related injury reports and submit forms to Personal Office to be processed for worker's compensation purposes. Also responsible for preparing Personal Recruitment Requests for Payroll Actions forms for submission for processing in a timely manner.  

• Answers telephones, routes calls and relays messages.   

• Input employee call-ins into database, prepare travel for employees.   

• Ensure probationary annual evaluations are completed and turned into Human Resources in a timely manner.  

• Attends/participates in 100% of mandatory training as required by supervisor in accordance with FSHOP 225-1. Performs other related duties as assigned  

• Answers telephones, routes calls and relays messages.  

• Performs other related duties as assigned.

Knowledge, Skills and Abilities required for the position: 

• Knowledge of correct spelling, punctuation and grammar usage.  

• Skill in typing.  

• Ability to alphabetize and file.  

• Ability to communicate effectively.  

• Ability to establish and maintain effective working relationships with others.  

• Ability to use correct spelling, punctuation and grammar.  

• Ability to type letters, memoranda and other standard business forms in correct format.  

• Ability to operate general office equipment.  

• Ability to push/pull up to 150lbs, unload and store boxes up to 60lbs.  

Minimum Qualifications: 

• One year of secretarial or clerical work experience; or  

• Possession of a Certified Professional Secretary Certificate.  

• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.  

• A high school diploma or its equivalent can substitute for the required work experience.  

Candidate Profile (application) must be completed in its entirety: 

• Include the supervisor names and phone numbers for all periods of employment.  

• Account for and explain gaps in employment so that the hiring process is not delayed.  

• Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

• It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.  

• If you experience problems applying online, please call the People First Service Center at (877) 562-7287. 

Benefits of Working for the State of Florida: 

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. 

• For a more complete list of benefits, visit www.mybenefits.myflorida.com. 

 DCF EMPLOYMENT DISCLOSURES 

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired. 

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov. 

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. 

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.