Catering Administration Manager

About the role

The Catering Administration Manager is responsible for ensuring the Seattle market is prepared and positioned for successful daily execution. This role serves as the operational hub between the commissary kitchen, service teams, and market leadership, ensuring food, supplies, information, staffing, and systems are accurate, organized, and delivered on time. 

While primarily based out of the commissary kitchen, this role plays a critical role in maintaining operational standards, supporting on-site teams, and ensuring seamless daily service execution.

This position requires approximately 40 hours per week, Monday through Friday. Largely based in the early morning/afternoon with flexibility to accommodate service tasks and urgent requests needed

What you'll be doing

• Operational Systems
• • Serve as primary administrator for operational systems and workflows
  • Maintain Admin App data accuracy
  • Audit menu information, dietary data, modifiers, and portions
  • Ensure operational documentation remains current and accurate
• Planning + Production Support
• • Manage Chef Daily Numbers processes
  • Create and audit packout cards
  • Coordinate menu communications and administrative planning tasks
  • Own numbers planning and support menu planning meetings
  • Ensure operational readiness for upcoming services
• Inventory + Supply Support
• • Manage disposable inventory + kitchen space
  • Coordinate ordering of ops supplies and equipment
  • Track inventory trends
  • Own operational purchasing
• Lunch Delivery Execution
• • Lead the daily packout and delivery operations, ensuring all food, equipment, signage, and supplies are accurately packed and delivered on time
  • Direct and support Service Leads and packout teams during morning production and deliveries
  • Serve as the operational bridge between the commissary kitchen and field teams, ensuring seamless communication and execution

Our ideal candidate

• 3+ years of operations, administration, project management, or hospitality management experience
• Strong organizational and analytical skills
• Great attention to detail
• Comfortable working with data, reporting, and technology platforms
• Experience managing multiple priorities and deadlines
• Excellent written communication skills

Perks + benefits

• Compensation : starts at $78k per year + yearly bonus tied to goal achievement
• Company-sponsored health insurance plans, including 100% company-paid HDHP, as well as vision + dental opt-in
• Unlimited paid-time-off; 10 paid company holidays; paid winter break from Dec 24-Jan 1.
• 401(k) program after six months of employment
• Monthly cell phone usage reimbursement
• Free lunch during meal service
• 100% mileage reimbursement
• Opportunities to take on larger roles within our organization + learn with a fast-growing start-up

Eligibility : This position must maintain ServSafe Food Manager certification

Work environment : This position is based in a commercial kitchen as well as in client offices

Physical requirements : This position requires the ability to lift up to 50 lbs; this position requires sitting for up to 4 hours at a time