Executive Assistant/Office Manager

We are looking for an Executive Assistant and Office Manager who is equal parts operational powerhouse, trusted executive partner, and culture champion. In this role, you will support multiple senior executives while owning the day-to-day rhythm of our Seattle office and serving as the connective tissue for a growing, distributed team.

You will ensure the executives you support are operating at maximum effectiveness while also creating a seamless, welcoming, high-functioning office environment for the broader team. This role is ideal for someone who thrives in ambiguity, can juggle competing priorities with ease, anticipates needs before they are voiced, and takes pride in being both strategic and hands-on.

You will also embrace modern tools and emerging technologies, including AI, to streamline workflows, improve decision-making, and elevate both executive support and office operations.

If you enjoy making leaders more effective, teams more connected, and offices run better than expected, and you like being the person others rely on, this role is a strong fit.

Responsibilities

Executive Support and Administrative Partnership

• Serve as a trusted partner to multiple senior executives, managing complex calendars, prioritization, and scheduling across time zones
• Balance competing priorities and ensure alignment across executive schedules and business needs
• Anticipate needs by staying one step ahead and tracking action items, deadlines, and commitments across stakeholders
• Prepare briefing materials, presentations, and meeting agendas, and ensure strong follow-through on next steps
• Handle sensitive and confidential information with discretion and sound judgment
• Use AI tools to improve scheduling, meeting preparation, note-taking, and follow-up workflows

Office Operations and Facilities Management

• Own daily office operations to maintain a productive, organized, and welcoming environment
• Manage facilities, vendor relationships, office supplies, workspace logistics, and shipping and receiving
• Serve as the primary point of contact for building management and service providers
• Identify and resolve operational issues quickly with minimal disruption
• Introduce AI and automation where appropriate to improve efficiency and office processes

Project and Program Management

• Lead and support cross-functional operational and administrative projects, including office initiatives and executive priorities
• Build and refine systems and workflows that improve efficiency and communication
• Track timelines, dependencies, and deliverables to ensure high-quality and timely execution

Workplace Experience and Culture

• Foster a positive and connected office culture through events, celebrations, and team experiences
• Support onboarding for new hires and ensure a smooth and welcoming in-office experience
• Champion team rituals, shared spaces, and office norms
• Encourage adoption of productivity tools, including AI-enabled solutions

Communication and Coordination

• Prepare internal communications and materials that support leadership alignment and team clarity
• Ensure the right information reaches the right stakeholders at the right time
• Act as a central coordination point across executives and teams to remove blockers and keep work moving

Operational Excellence

• Identify opportunities to streamline processes and bring structure to complex workflows
• Implement systems that improve administrative effectiveness and scalability
• Maintain strong attention to detail, accuracy, and follow-through
• Operate with a proactive, ownership-driven mindset

Qualifications

• 5 or more years of experience in executive assistance, office management, operations, or similar roles supporting multiple senior leaders
• Proven ability to manage complex scheduling and prioritization across multiple stakeholders
• Strong project management and problem-solving skills with the ability to navigate ambiguity
• Excellent organizational skills and a high standard for quality and follow-through
• Strong communication and interpersonal skills with the ability to build trust across all levels
• High level of discretion, judgment, and professionalism
• Comfort with technology and interest in using AI tools to improve workflows
• Proficiency with Office, Slack, and modern workplace tools

What Success Looks Like

• Executives are aligned, prepared, and focused on high-impact work
• Competing priorities are managed smoothly with minimal friction
• The office runs efficiently and without disruption
• Teams feel supported, connected, and well-informed
• Processes continue to improve through thoughtful use of tools, including AI
• You are recognized as a trusted and reliable partner across the organization

The base salary compensation range for this role is $82,000 to $92,000.  Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications, and geographic location. Full time positions are eligible for benefits that include participation in a retirement plan, life and disability insurance, health, dental and vision plans, flexible spending accounts, 15 paid vacation days, 2 paid personal days, 9 paid holidays, 40 hours of paid sick leave, parental leave, and employee stock purchase plan.

Please note that this position is not eligible for visa sponsorship, including employer sponsorship for an H-1B visa, OPT-STEM employment, etc.