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SALARY
$29.56 - $32.61 per hour
New hires may earn a salary ranging from the minimum to the midpoint of the pay scale, with education and experience taken into consideration.
BENEFITS
We offer a comprehensive benefits package for Full-Time employees, including Medical, Dental, Vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more. This is a full-time position with benefits.
LOCATION
Seattle, WA (Hybrid)
JOIN OUR MISSION TO END HOMELESSNESS
Plymouth Housing is a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. With apartment buildings throughout King County, we believe everyone deserves a safe home and the opportunity to thrive. That’s why we provide long-term housing paired with on-site services that promote stability, health, and community. Our culture is rooted in dignity, respect, and shared responsibility: We practice hospitality, communicate with care, and collaborate across differences. We value lived experience, cultural responsiveness, and approaches grounded in harm reduction, trauma-informed practice, and resident choice. We look for people who are committed to safety, learning, and continuous improvement — and who bring steady, values-aligned service in moments that are complex or high-stress.
ABOUT THIS ROLE
The Senior Administrative Assistant – Real Estate provides high-level administrative and organizational support for Plymouth Housing’s Real Estate Department, helping advance the organization’s mission to develop and preserve permanent supportive housing. Reporting to the Director of Real Estate, this position supports project development activities, assists with procurement and documentation management, and ensures timely, accurate operations across multiple active projects.
In this role, you’ll collaborate with internal teams and external partners—including contractors, consultants, funders, and public agencies—to make sure records are precise, communication is consistent, and processes run smoothly. It’s a dynamic position suited to someone who enjoys coordination, thrives on attention to detail, and values teamwork in pursuit of meaningful community impact.
PRIMARY RESPONSIBILITIES
- Maintain organized project files and databases, ensuring accurate documentation throughout development and construction phases.
- Draft, proofread, and format correspondence, reports, and presentations for internal and external stakeholders.
- Support project tracking by maintaining dashboards, updating SharePoint pages, and ensuring proper document version control.
- Assist with the preparation of funding applications, board materials, and application documents.
- Coordinate communication across departments and with external partners—including Finance, Facilities, Property Management, and Administrative Services.
- Support procurement activities, including RFP solicits, vendor contracts, and invoice tracking.
- Help monitor funding submission timelines and organize project documentation for acquisitions and closings.
- Provide administrative assistance and training to Real Estate team members regarding internal systems and tools.
- Serve as a reliable, proactive point of contact for administrative inquiries within the department.
KNOWLEDGE, SKILLS, AND ATTRIBUTES WE NEED FROM YOU
- Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming communities where everyone experiences dignity, choice, and belonging.
- Uses self-awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
- Excellent organizational skills and ability to manage multiple deadlines with precision and professionalism.
- Strong written and verbal communication skills including proofreading, formatting, and document preparation.
- Demonstrated resourcefulness, sound judgment, and confidentiality in managing sensitive information.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, project management tools, or document systems a plus.
- Understanding of real estate development or construction processes preferred.
- Collaborative and adaptable approach to teamwork in a fast-paced environment.
QUALIFICATIONS
- Minimum three (3) years of progressively responsible administrative experience supporting leadership, preferably in real estate development, property management, or construction environments.
- Experience coordinating meetings, preparing professional correspondence, and managing project documentation.
- Experience providing scheduling and project coordination support to teams and external stakeholders.
- Associate degree in Business Administration, Real Estate, or related field required; Bachelor’s degree preferred.
Plymouth Housing values inclusion and encourages candidates with diverse backgrounds, experiences, and perspectives to apply. Individuals with lived experience of homelessness, housing instability, or related challenges are strongly encouraged to join our mission-driven team.
Join us and be a catalyst for positive change!
Plymouth Housing is an equal opportunity employer. We recruit, hire, train, and promote employees based on merit and business needs, and without regard to race, color, creed, religion, national origin, ancestry, citizenship or immigration status, sex (including pregnancy, gender identity, and sexual orientation), age, marital status, physical, sensory, or mental disability, honorably discharged veteran or military status, or any other status protected by applicable federal, state, or local law.
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