Senior HR Coordinator

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.

Job Summary

The SR HR Coordinator is responsible for supporting the human resources department with support and administrative tasks of day-to-day operations. The SR HR Coordinator must maintain a high level of confidentiality and integrity to ensure employee confidence and protection of the integrity of human resources operations and information.

Essential Functions

• Establish and maintain positive, customer service focused relationships demonstrating professionalism and integrity
• Maintain required Employee Files (electronic) according to all applicable laws ensuring proper records retention
• Manage all HR Departmental Mail and distrusted as needed
• Assist with 401(k) census report and verify match numbers against DayForce
• Initiate and assist payroll timesheet reminders, audits, and adjustments as needed
• Assist and ensure timecards are accurate with approved PTO, missed punches, on call, etc. before closing each payroll
• Partner with HR Team to keep HR Resources current and updated within Dayforce
• Utilize DocuSign to rollout documents and acquire employee signatures
• Assist with preparation of open enrollment
• Assist with preparation of payroll and off-cycle payrolls by creating electronic payroll prep as needed
• Schedule meetings, team events and interviews as request by HR Team
• Perform various administrative tasks like mailings, printing, electronic form creation, etc.
• Complete all employment verifications including salary information ensuring proper release forms signed
• Perform Dayforce administration support as needed
• Assist in or develop various employee benefit communications
• Ensure timely and accurate processing of enrollments, life status changes, terminations, and/or beneficiary information in Dayforce and Benefit Platforms
• Maintain and retain employee benefit files and plan documents ensuring preservation and accessibility of historical records
• Coordinate annual compliance testing, audits and filings with auditors, consultants and internal partners

Other Functions

• Perform other duties or projects as requested

Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor’s Degree or equivalent combination of experience and education

EXPERIENCe REQUIRED

• 3+ years of direct experience
• 1+ years of direct HRIS (Human Resource Information Systems) working knowledge

Required Knowledge

• Proficient working knowledge of general HR standards and practices

Skills and AbilitY

• Professional level of confidentiality in handling employee information
• Strong computer skills (MS Excel, Word, PowerPoint, Outlook, Zoom, DocuSign, etc)
• Ability to learn and be proficient in HRIS system (Dayforce)
• Ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
• Ability to speak, write and understand English
• Excellent communication and organizational skills
• Ability to build relationships with clients, vendors, and internal partners
• Demonstrated ability to function in a team environment and proactively problem solve
• Highly motivated and high level of initiative; inspires confidence to work independently and in support of department goals and business objectives
• Demonstrated initiative
• Willingness and demonstration of professional development and continual learning
• Demonstrated accuracy and attention to detail 
• Customer-service oriented
• Professional, clean, and neat appearance

Work Environment

• This is a standard office environment with standard office noise like talking, office equipment, etc.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time.  Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds.

Supervisory Responsibilities

• There are no direct supervisory responsibilities