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Join a Legacy of Quality and Innovation at Sun-Rype Products (USA), Inc.!
Since 1946, Sun-Rype has been providing families with delicious, wholesome juices and fruit snacks. As a progressive company committed to innovation and growth, weāre proud of our long-standing reputation and excited for whatās ahead.
Sun-Rype Products (USA), Inc., a wholly owned subsidiary of Sun-Rype Products Ltd. (B.C., Canada), is currently seeking a dedicated and detail-oriented Administrative Assistant to support our team inĀ Selah, WA.
At Sun-Rype, we work together to deliver results, continually challenge ourselves to improve, and celebrate the success of our business as a team. Our collaborative, passionate culture is what truly sets us apart.
If you're an organized, proactive individual who thrives in a fast-paced environment we would encourage you to apply and join our team.
JOB SUMMARY:
This position provides for the efficient operation and organization of the front office and support to the Human Resource Department. Ā Decisions are made within established guidelines, with readily available supervision. Ā Ā
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- Role in Safe Quality Food (SQF)
- Ensure all SQF guidelines and the SunRype Products Food Safety programs are followed, specifically regarding the visitor policy. Ā
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ESSSENTIAL FUNCTIONS
Receptionist:
Ensure that the first on-site experience a visitor has with Sun-Rype, either in person or via the switchboard, is handled in a positive and efficient manner.
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- Ensure the switchboard is open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m. Ā Relief will be provided for one-hour lunch, morning and afternoon breaks of 15 minutes each and during mail run.
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- Answer telephones and direct calls to the appropriate associate. Ā Will transfer a caller to an associateās voice mailbox when the associate is unavailable.
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- Take and retrieve messages for various personnel.
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- Ensure each visitor complies with building security and GMP policies and procedures and is properly āsigned-inā using our visitor log book.
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- Provide callers with information such as company address, direction to the company location, company fax numbers, company website, and other related information.
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- Ensure business phones are for business use by referring personal calls to be taken on personal phones outside of working hours unless an emergency.
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Administrative Assistant:
Ensure a variety of office duties are completed efficiently and timely. Ā
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- Responsible for sorting, distributing, and processing incoming and outgoing mail.
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- Order postage for the postage meter in a timely manner.
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- Organize mail slots for employees/keep current with current employee names.
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- Maintain office supplies inventory and orders supplies:
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- Order, receive, inventory and organize all office supplies.
- Order, receive and inventory all kitchen supplies.
- Develop knowledge with current products available and act as primary liaison with suppliers using authorized budget guidelines.
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- Maintain a current and complete Reception Procedures Manual detailing reception related duties.
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- Route all faxes received to the appropriate person.
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- Maintain current staff telephone/cell phone lists.
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- Work with all departments in the successful implementation of the SQF program.
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- Provide support as needed to the Customer & Procurement Manager and Plant Manager.
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Human Resource Department
Provide support to Human Resource in various department duties.
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- Act as Safety Committee secretary, keeping all safety committee correspondence organized and available for review.Ā
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- Post safety minutes and action log monthly.
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- Send minutes and action log to safety committee members.Ā
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- Email reminders of safety committee meetings and safety committee area specific audits.
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- Coordinate safety committee area specific audits, participates in audits, and collect information from audits to put onto action logs.
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- Assist with recruiting for open positions as requested by HR.
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- Keep HR department filing current.
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- Type miscellaneous correspondence, policies, etc. as requested.
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Accounting Department
Provide support in projects or ongoing work to accounting department as requested by Controller.
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- Provide first step clearance of incoming A/R checks.
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- Sort, match and mail outgoing A/P checks.
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- Enter daily CHEP Pallets.
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- Enter into MS Excel daily trace lots.
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- Scan all SCI invoices up to Kelowna, once approved and matched up
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- Back up A/R when out
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KNOWLEDGE, SKILLS & ABILITIES
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- Strong organizational and problem-solving skills.
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- Well-developed interpersonal skills; excellent verbal & written communication skills.
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- Excellent phone etiquette.
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- Practical working knowledge of MS Office Suite required.
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- Accuracy in data entry.
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- Superb organization skills and attention to details.
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- A demonstrated commitment to continuous improvement.
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- Personally invested in the success of the business.
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- Motivated, focused and accountable for results.
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- Ability to work independently on assigned tasks as well as accept direction on given assignments.
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- Bilingual English/Spanish preferred.
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TRAINING & EXPERIENCE
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Education: Ā AA Degree required. Ā Minimum 3 yearsā experience and HS Diploma may substitute for AA degree.
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Experience:Ā Three years previous office experience, including multi-line phones required. Ā Experience with human resource departments and safety committees preferred.
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PHYSICAL REQUIREMENTS
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This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a regular basis to perform the job requirements. Ā These physical demands are required up to 90% of the time. Ā
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- External Relationships:
Vendors, Customers and Auditors
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- Internal Relationships:
The position must successfully interact and communicate effectively with all employees of the organization. Ā
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- Direct & Indirect Reports:
This position does not supervise anyone. Ā This position works as a team and independently. Ā Ā
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- Back-up
This position will be backed up by other members in the office, A/P and A/R Clerk when absent. And or the Human Resources Manager.
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