Administrative Assistant

Summary: Perform a variety of office clerical operations to include receiving inventory, reconcile invoices, answering telephones, scanning documents, filing, preparing mailings, assisting the accounting department, and serving as building receptionist.

Essential Functions may include, but are not limited to:

1. Greet visitors, answer telephones, direct calls, and take messages.
2. Manage incoming and outgoing mail.
3. Compute, record, and proofread data and other information, such as POD’s, records, or reports. 
4. Receive inventory and complete entries in Vista as required.
5. Communicate with employees, and other individuals to answer questions, disseminate or explain information, and properly direct inquiries and concerns.
6. Communicate discrepancies regarding invoices and POD's
7. Compile, copy, sort, scan and file documents.
8. Maintain and update filing, mailing, and database systems, either manually or using a computer.
9. Order and maintain inventory of office supplies (including office and breakroom items).

Required Qualifications:

1. At least two (2) years of clerical experience in a similar role.
2. High school diploma or equivalent.

Preferred Qualifications:

Bilingual (Spanish-English).

Experience with Vista is a plus. 

Required Competencies:

1. Proficient in using MS Outlook, Word, and basic Excel.
2. Excellent interpersonal and communication skills.
3. Ability to follow oral and written instructions.
4. Ability to work under minimal supervision.

Working Environment:

Work is performed primarily indoors, sitting or standing and using a computer or other office equipment for long periods of time.

Physical Demands:

1. Sitting for up to eight hours per day.
2. Standing for up to four hours per day.
3. Lifting and / or exerting of force up to 20 pounds occasionally and 10 pounds frequently. 
4. Frequent walking, bending, squatting, stooping, twisting, kneeling, reaching, and crouching.
5. Frequent climbing and standing on step ladder.
6. Visual acuity to read printed and electronic documents.
7. Hearing capacity to receive, perceive, and react to common office environment noises.
8. Manual dexterity to manipulate, handle, and feel.

The above description covers the principal duties, responsibilities, and requirements of the job.  This description is not intended to include all duties and responsibilities.  Other miscellaneous, incidental, or similar duties, responsibilities, and qualifications may be required. 

Traffic Management Solutions is an Equal Opportunity Employer by both policy and practice. We encourage candidates from all backgrounds to apply. It is the intent of Traffic Management Solutions employment and personnel practices to conform to all Federal, State and local laws and regulations regarding non-discrimination.