The Events and Alumni Relations Coordinator supports the Office of Institutional Advancement in the planning and execution of all Foundation and alumni events and the development of alumni engagement. The role manages the planning, execution, direction, and coordination of all details for fundraising events, alumni events, and special events. The Events and Alumni Relations Coordinator is innovative, has creative talent, and is highly skilled in event planning and represents the college in a positive and professional manner. The position requires a high level of attention to detail, ability to problem solve, and ability to interact well with people. The Events and Alumni Relations Coordinator has great capacity for initiative, prioritizes and manages multiple tasks with a high degree of discretion, and operates in a professional office environment.

REQUIRED QUALIFICATIONS:

Bachelor's degree or equivalent work experience in a relevant field;
Proficient with computers, the Microsoft Office Suite, and be comfortable using new and changing technology
Possess creative talent and have experience in event planning
Possess strong interpersonal, communication and organizational skills
Effective at developing and implementing ideas
Careful about detail and thorough in completing work tasks
Events require physical exertion, including lifting of boxes and tubs, moving chairs and tables, loading and unloading supplies

ATTRIBUTES:

Demonstrates integrity, professionalism, and ethical conduct
Takes initiative and willingly accepts new responsibilities and challenges
Maintains positive and collaborative working relationships with colleagues and donors
Receives and applies constructive feedback appropriately
Remains composed and professional in demanding or high-pressure situations
Demonstrates resilience, adaptability, and persistence when faced with workplace challenges

DUTIES AND RESPONSIBILITIES:

Plans and executes all fundraising, alumni, and special events. Signature events include Northwest Soirée, Homecoming Alumni Celebration honoring Alumnus of the Year and Sports Hall of Fame Inductees, Alumni Tailgating, Scholarship Social, Scholarship Ceremony, Faculty and Staff Retiree and Awards Ceremony, Scholarship Golf Tournament, Foundation Board Christmas Party. Additional events include, but are not limited to, donor recognition events, class reunions, reunions of affinity groups
Takes the lead on the front-end of events
Responsible for alumni development and engagement
Ensures effective coordination and communication with internal departments related to event planning and alumni relations
Works collaboratively with Marketing and Communications Department in the development of event and alumni marketing pieces, invitations, printed materials, etc.
Will be expected to develop a high degree of proficiency on the Advancement Office's database system, Blackbaud Raiser's Edge, which houses alumni and donor data, while maintaining accurate and complete alumni database records, capturing and building biographical and career information of alumni, via social media, surveys, projects, correspondence, website, postal returns and through engagement events
Creates action items in the database to record, track, and report alumni information
Researches and develops event concepts for fundraising, alumni, and special events; Coordinates, executes and evaluates events from concept to completion
Participates in ongoing training and development to stay current on best practices in event planning and alumni engagement
Plans Alumni Board of Directors Meetings with the assistance of Executive Director of Institutional Advancement
Seeks volunteers from the Alumni Board of Directors
Demonstrates planning and organizational skills and collaborative problem-solving approach
Oversees set-up of on-site vendors and catering staff as needed
Provide exceptional customer service to on and off-campus partners and alumni
Manages, prepares, and sends alumni correspondence using strategic methods of communication
Determines content, writes, and publishes the alumni quarterly e-newsletter
Manages various forms of social media
Responsible for highlighting alumni on college website and social media
Plays an active role, as a member of the Advancement Team, in contributing to and ensuring the success of fundraising and events
Represents Advancement Office at campus events
Performs other related duties as assigned by the Executive Director of Institutional Advancement

REQUIRED KNOWLEDGE, SKILLS AND ABILITY

Proficiency in Microsoft Excel, Word, and Office Suite applications
Excellent organizational and time-management abilities
Strong analytical and problem-solving skills
High level of accuracy and attention to detail
Effective written and verbal communication skills
Ability to multitask and prioritize responsibilities in a fast-paced environment
Professional customer service and interpersonal skills
Ability to work independently and collaboratively as part of a team
Ability to maintain and demonstrates integrity, professionalism, and ethical conduct

WORK ENVIRONMENT

Work is primarily performed in a professional office environment within the Institutional Advancement Office
Position requires regular interaction with donors, alumni, faculty, staff, students, and community members
Occasional evening and weekend work may be required to support college, alumni, foundation, and fundraising events
Position may require attendance at off-site meetings, events, and college functions
Work involves frequent use of computers, database systems, and standard office equipment
Employee must maintain professionalism, confidentiality, and a positive attitude in all interactions

PHYSICAL REQUIREMENT

Ability to use hands and fingers for typing, data entry, and operation of office equipment
Ability to communicate effectively in person, by telephone, and through written communication
Ability to occasionally stand, walk, bend, stoop, and reach while performing office or event-related duties
Ability to lift and carry materials weighing up to 25 pounds for event setup, office supplies, or records management
Ability to travel between campus locations and occasional off-site events as needed
Ability to work in a fast-paced environment while managing multiple tasks and deadlines simultaneously

APPLICATION

To apply, all applicants must attach and submit the following:

Application for employment at www.northwestms.edu
Resume
Three (3) Professional References (Name, Email and Telephone Number)

Northwest Mississippi Community College is a two-year, open access public community college primarily serving 11 counties in northwest Mississippi. Our vision states that “Northwest Mississippi Community College transforms our students’ lives, enriches our communities, and strives for excellence in our educational programs and services.”

Accreditation

Northwest Mississippi Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award the Associate of Arts degree, the Associate of Applied Science degree and certificates in career education. Questions about the accreditation of Northwest Mississippi Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org).

Equal Employment Opportunity Statement

Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities. Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation. The following have been designated to handle inquiries regarding non-discrimination policies: Americans with Disabilities Act of 1990/Section 504 of the Rehabilitation Act of 1973: Disability Support Services Coordinator, Tate Hall, P.O. Box 7046, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3309, e-mail address mkelsay@northwestms.edu; Title II of the Age Discrimination Act: Vice President for Finance and Administration, James P. McCormick Administration Building, P.O. Box 7017, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3216, e-mail address jhorton@northwestms.edu; Title IX of the Educational Amendments of 1972/Title VII of the Civil Rights Act of 1964: (For student-related matters) Associate Vice President for Student Services and Enrollment Management, Tate Hall, P.O. Box 7010, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3409, e-mail address trush@northwestms.edu or (for employment-related matters) Director of Human Resources, James P. McCormick Administration Building, P.O. Box 7038, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 560-5216, email estanford@northwestms.edu.

Safety Statement

The safety and security of students, faculty, and staff is very important to Northwest Mississippi Community College. A copy of the Annual Security Report, published annually by the Campus Police Department, details Northwest policies and procedures regarding campus safety. A copy of the report, which contains the annual crime statistics report, is available online in the current Northwest Bulletin (www.northwestms.edu/bulletin) or on the Northwest website (www.northwestms.edu) and in printed form upon request from the Campus Police Office at (662) 562-3314.

Background Check Statement

Northwest Mississippi Community College is committed to providing a safe campus community. NWCC conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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