Full - Charge Bookkeeper

We are seeking a detail - oriented, highly organized full - charge bookkeeper to oversee the day - to - day financial operations of our growing high - end garden maintenance company with approximately $3 million in annual revenue. This position is responsible for maintaining accurate financial records, managing accounting functions and supporting management with financial reporting. 

The ideal candidate is proactive, trustworthy and experienced in construction, landscaping or serviced based businesses. 

Key Responsibilities: Maintain the company's general ledger and chart of accounts.

• Manage all Accounts Payable and Accounts Receivable.
• Process customer invoicing and monitor collections.
• Reconcile all bank, credit card, and loan accounts monthly.
• Prepare monthly financial statements, including:
  • Profit & Loss
  • Balance Sheet
  • Cash Flow Reports
• Maintain fixed asset schedules.
• Track job costing and department profitability.
• Monitor cash flow and assist with budgeting.
• Prepare reports for ownership and management.

Payroll & Human Resources

• Process weekly or bi-weekly payroll.
• Maintain employee records.
• Track PTO, sick leave, and benefits.
• Prepare payroll tax reports and coordinate with payroll providers.
• Assist with new hire paperwork and compliance.

Budgeting & Financial Analysis

• Assist in annual budgeting.
• Monitor budget versus actual performance.
• Track Key Performance Indicators (KPIs), including:
  • Gross Profit Margin
  • Labor Percentage
  • Revenue per Crew
  • Accounts Receivable Aging
  • Equipment Costs
• Prepare monthly management reports.

Office Administration

• Manage vendor accounts and purchasing records.
• Maintain business licenses, insurance certificates, and permits.
• Coordinate with outside CPA during year-end tax preparation.
• Maintain organized digital and paper filing systems.
• Assist ownership with special projects and administrative support.

Compliance

• Ensure compliance with state and federal tax requirements.
• Prepare sales tax filings (if applicable).
• Assist with annual audits and financial reviews.
• Maintain confidentiality of financial information.

Qualifications

• 5+ years of full-charge bookkeeping experience.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with service-based, landscaping, construction, or contractor businesses strongly preferred.
• Advanced knowledge of QuickBooks Online (or Desktop).
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong understanding of GAAP accounting principles.
• Excellent organizational and time management skills.
• Ability to work independently and maintain strict confidentiality.

Preferred Skills

• Job costing experience.
• Budget preparation and forecasting.
• Payroll processing experience.
• KPI reporting.
• Experience working with field service management software.
• Knowledge of sales tax and payroll tax reporting.
• Strong communication and customer service skills