Accounts Payable Supervisor

Summary
The Accounts Payable Supervisor oversees the accounts payable function, ensuring timely and accurate processing of invoices, payments, and employee expenses. This role is responsible for maintaining strong internal controls, supporting month-end close activities, and managing AP-related systems and workflows. The position partners with internal stakeholders to improve processes, maintain compliance, and ensure efficient financial operations.

Essential Functions
 • Oversee day-to-day accounts payable operations, ensuring accurate and timely processing of invoices and payments.
 • Manage the Esker invoice automation system, including vendor master maintenance, workflow approvals, routing updates, and dashboard monitoring.
 • Coordinate with approvers to resolve invoice processing issues and maintain efficient approval workflows.
 • Serve as backup for payment runs and assist with managing invoice backlogs during peak processing periods.
 • Prepare and review account reconciliations for Accounts Payable, Received Not Invoiced (RNI), Advance Payments, Intercompany/Inter-Co, and Concur/Citibank accounts.
 • Record journal entries related to monthly AP accruals and Concur travel and expense activity.
 • Administer the Concur and Citibank credit card programs, including issuing company credit cards and maintaining approval workflows.
 • Review and process employee expense reports, ensuring compliance with company policies and proper coding.
 • Monitor and enforce timely submission of employee expense reports.

• Administer and maintain proper freight reporting and processing. 
 • Develop, document, and improve processes related to RNI, Advance Payments, Intercompany, and Inter-Co transactions.
 • Implement and maintain controls to ensure RNI, Advance Payments, Intercompany, and Inter-Co balances are reconciled regularly.
 • Support automation and system improvements, including integrating Concur functionality with the company ERP system.
 • Prepare and submit annual 1099 filings and assist with year-end audit requests.
 • Drive continuous improvement in accounts payable processes and systems.

Qualifications
 • Bachelor’s degree in Accounting, Finance, or related field preferred.
 • 3-5 years of accounts payable or accounting experience, with prior supervisory or lead experience preferred.
 • Strong understanding of accounts payable processes, internal controls, and financial close procedures.
 • Experience with invoice automation systems such as Esker and expense management systems such as Concur preferred.
 • Experience working with ERP systems and strong Excel skills.
 • Strong organizational, analytical, and problem-solving skills.
 • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
 • Strong communication and collaboration skills when working with cross-functional teams.