Summary

Working as part of the Engineering Services team, the Engineering Administrator is responsible for coordinating and executing accurate entry and processing of Engineering Change Notes (ECNs) within the company’s ERP system(s). This role ensures all technical documentation, revision updates, bills of materials, and part information are properly reviewed and maintained to reflect the latest engineering intent. The position supports cross-functional teams by ensuring engineering changes are captured, validated, and released in a timely manner, helping maintain product accuracy, regulatory compliance, and operational efficiency.

Essential Functions

Create, handle, and process Engineering Change Notes (ECN), Engineering Quick Adds (EQA) and Concessions for materials, processes, and documents into ERP system(s)
Coordinate change requests with engineering and other functional groups
Monitor change releases to ensure timely incorporation into production
Maintain the Bill of Material (BOM) and Part Master files in the ERP System(s) and relevant document storage systems
Check ECN’s and engineering drawings for consistency and errors
Maintenance of part records, BOMs, Barcodes, COO’s, Bin locations, Work Centers, Design Holds, and other field changes as needed in ERP system(s)
Maintain work scripts in detail to document the various types of data entry processes required
Creating/Managing Barcode numbers/file as needed in ERP system(s)
Training of ERP general use within the office, as support
Perform other related responsibilities as needed and assigned

Qualifications

Required

Ability to understand technical documentation, design drawings, BOM structures
Experience in the administration of changes
Aptitude to learn other business system software applications
Detail orientated and attention to accuracy.
Exceptional organizational skills.
Computer Software interface skills
Excellent typing skills
Good Communication Skills, written and verbal
ERP Experience (Epicor, Navision, SAP, Oracle, or similar)

Preferred/Desired

Associate’s degree and/or 2+ years of professional-level experience (internship/co-op experience incl.) encompassing one or more areas of the following areas: technical documentation management, ERP data entry, process or change management

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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