Executive Administrative Assistant of Property Management

Company Description

The Housing Authority of the City of Shreveport (HACS) provides quality affordable housing to low-income families and individuals through the effective and efficient administration of housing assistance programs. 

Job Description

A property management executive administrative assistant is responsible for providing administrative support to the executive team of HACS property management department. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize accordingly. Overall, the property management executive assistant plays a crucial role in ensuring the smooth operation of the property management executive team and supporting the efficient management of properties.

Essential Duties:

• Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
• Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
• Document preparation: Drafting, editing, and formatting various documents, such as memos, letters, reports, and presentations.
• Data management: Maintaining accurate and up-to-date files and databases.
• Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
• Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.

These duties may vary on an as needed basis.

Knowledge, Skills and Responsibility:

• Knowledge of property management principles and practices
• Familiarity with relevant laws and regulations in the property management industry
• Understanding of administrative procedures and best practices
• Strong organizational skills to manage multiple tasks and prioritize effectively
• Excellent attention to detail to ensure accuracy in document preparation and data management
• Advanced proficiency in computer software applications, such as Microsoft Office Suite
• Effective communication skills, both written and verbal
• Ability to work independently and proactively solve problems
• Strong interpersonal skills to interact with colleagues, clients, and stakeholders
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Proven record of providing excellent internal and external customer service
• Must be self-motivated and have a positive attitude
• Ability to focus and follow through to completion of projects Ability to set priorities and operate in a dynamic, fast paced environment
• Demonstrates initiative with ability to work with little supervision
• Exhibits professionalism and team orientation

EDUCATION REQUIREMENTS:

• Successful experience in property management
• Bachelor's degree required

Compensation/Benefits

• $51,000 Annually with qualified experience.
• Health, dental, vision and life insurance
• 401(k) Plan, contributions – employees 6%, employer 8%
• Paid annual and sick leave
• Paid holidays'

Qualifications

If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity.

Additional Information

All your information will be kept confidential according to EEO guidelines.