Financial Assistant, Acquisitions - Support Services

SUMMARY

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required. 

REQUIREMENTS

Minimum Training and Experience

1. High School diploma or equivalent AND 60 semester hours of successfully completed college coursework, including accounting or finance courses OR two years of paid work experience in libraries or finance/accounting

Preferred Training and Experience

1. Experience working in procurement, accounts payable and/or accounts receivable in a governmental agency.

Highly Desirable Training and Experience

1. Experience working with accounting software.
2. Experience in accounts payable or finance working in a library system..
3. Working knowledge of Access.

Knowledge, Skills and Abilities  

Considerable knowledge of:

1. Fiscal practices, accounting principles and mathematics

Good knowledge of:

1. current technology

Ability to:

1. maintain files and other materials;
2. keep records and make reports;
3. make decisions using established library policies and practices;
4. relate and communicate effectively with other employees and vendors;
5. use resourcefulness, tact and courtesy in dealing with the public, staff and vendors.

Skills to:

1. focus with attention to detail;
2. pay bills and perform other accounting tasks in a governmental agency;
3. organize both paper and electronic materials for most efficient use.
4. Purchase goods and services for the Library system.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is of medium physical rigor which would require the ability to exert up to 50 pounds of force occasionally and 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.  Walking to different work areas on the same floor is also required.

Eye, hard, foot coordination to use a computer and office equipment, hearing and talking in order to communicate with coworkers and vendors, sitting in order to use a computer, near visual acuity in order to use a computer and examine incoming library materials.

ESSENTIAL FUNCTIONS

1. Receives new materials and ensures they are invoiced correctly in the library’s database.
2. Prepares invoices for payment and codes invoices into LOGOs and sends invoices to the City of Shreveport for payment.
3. Creates new vendor accounts and ensures proper vendor paperwork is filed with the City of Shreveport, modifies vendor accounts and resolves issues with vendor accounts and billing/payment.
4. Records expenses against budget for library accounts and monitors budget and orders for consistent levels of spending throughout the year.
5. Works in cooperation with Acquisitions staff to receive credits from vendors for damaged materials.
6. Compiles statistics.
7. Files invoices and vendor information as needed in Acquisitions and Financial Services and serves as a backup for other Financial Assistants in the system.
8. Attends work plan and other meetings as required.
9. Serves as backup for Acquisitions bookroom staff to unpack boxes and cart materials for Cataloging.
10. Performs other duties as assigned.

PRESENT SCHEDULE [subject to change]:

Monday – Friday: 8:00 a.m. – 4:30 p.m. (with a ½ hour lunch)

APPLICATION DEADLINE

August 16, 2026

STARTING DATE

Two weeks after selection

SALARY

$19.50/hour + benefits

A criminal background check and a drug screening are part of the pre-hire process. The State of Louisiana Revised Statute 15:587.1.1 requires fingerprinting by local law enforcement and background checks by the Louisiana Bureau of Criminal Identification and Information and these checks will be conducted on a yearly basis for positions which provide outreach to daycare centers. A mandatory full day orientation is part of the new hire process; these orientations are on Tuesdays from 8:30am to 5:00pm. We do not discriminate on the basis of race, ancestry, color, national origin, sex, religion, age, marital status, non-job related physical or mental disability, veterans’ status, sexual orientation or gender identity. Our facilities are non-smoking.        08.10.26