Human Resources Generalist

Position Overview: Human Resources Generalist

Location: Los Angeles, CA
Reports to: Human Resources Manager
Direct Reports: None
Category: Classified
Fair Labor Standards Act (FSLA) Status: Exempt
Pay Cycle: 12 months
Salary Range: Starting at $75,000, commensurate with experience
Benefits: Full-time employees of ICEF Public Schools are entitled to Medical, Life Insurance, Dental and Vision plans, and various retirement programs offered by ICEF Public Schools.

ICEF Public Schools is a nonprofit charter school network committed to educating and empowering courageous leaders who embrace their full potential for college, career, and life. Our work is rooted in five mission-aligned pillars:

• Educating and Empowering Courageous Leaders
• Providing a Diverse Community that Honors Each Student’s Uniqueness
• Fostering Academic Excellence
• Nurturing Healthy Minds
• Inspiring Critical Thinkers

To learn more, visit www.icefps.org

Job Description

Position Summary

The principal tasks of the Human Resources Generalist are to manage the daily operations within the Human Resources (HR) Department, administer employee onboarding and offboarding, maintain personnel records, serve as a point of contact for employee relations matters, and  review, implement, and communicate policies and procedures.

This position may include a combination of working from our home office and travel to school sites as needed.

Essential Functions

Human Resources

• Serves as the initial point of contact for assigned HR functions.
• Manages onboarding and offboarding processes.
• Maintains physical and digital personnel files and audit files as needed. 
• Update Human Resources systems (e.g., Human Resources Information System, Vector, Bswift, etc.) to ensure the system is up-to-date.
• Resolves HR support tickets.
• Processes requests for Verifications of Employment for current and former employees.
• Supports the maintenance of metrics, Key Performance Indicators, and/or HR dashboard(s).
• Supports and contributes to the development and maintenance of the department manual, guides, and resources.
• Supports updates of the ICEF Intranet and SysDocRepo platforms for the HR department.
• Manages the HR Google Drive with the support of HR Manager.

Compliance and Safety

• Supports reasonable accommodations and manages Leaves of Absence requests across the organization as applicable.
• Supports employee relations as it pertains to workers’ compensation claims and accommodations as needed.
• Supports the preparation and/or auditing of HR deliverables for reviews and audits such as Annual Performance-Based Oversight, Compliance Monitoring Checklists, Federal Program Monitoring, Civil Rights Review, Annual Audit and similar reviews and audits.
• Assists with California Longitudinal Pupil Achievement Data System (CALPADS) and authorizer audit requests.
• Ensures compliance with employment law and supports ongoing compliance including the update of the employee handbook, training staff, and supervisors.
• Supports the Implementation of systems-level protocols to ensure that all HR operations provide an exceptional experience for staff.
• Ensure consistent, fair, and equitable application of policies and procedures to all staff, regardless of position or status.

Compensation and Benefits

• Assists employees with benefits enrollment, providing an explanation of benefit eligibility, waiting periods, and key program features.
• Supports the annual open enrollment processes across the organization. 
• Supports the collection of payroll documentation to ensure the back office provider processes payroll and employees are paid on time according to various policies. 
• Ensures compliance with ERISA, ACA, COBRA, HIPAA, FMLA, and other applicable laws.

Additional Duties

Performs other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, and reach with hands and arms, and/or use hands to finger, handle, or feel. 

While performing the duties of this job, the employee is occasionally required to move and/or lift up to twenty-five (25) pounds. 

Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Minimum Qualifications

• An earned Bachelor's Degree or higher from an accredited college or university in human resources, education, public administration or policy, or a related field
• Successful leadership in HR, knowledge of state and federal labor laws and employment provisions
• Ability to work well in emotionally charged, difficult situations involving confidential or sensitive matters
• Demonstrated excellence in writing, editing, and verbal communication
• Strong leadership, team management, and project execution skills
• Ability to work cross-functionally 
• Proficient use of Google-based applications
• Tuberculosis (TB) clearance
• Background check clearance
• Commitment to educational equity and ICEF’s mission

Preferred Qualifications

• At least 2 years of professional experience in a public charter school, charter management organization or public school district
• Proficiency in HRIS systems, recruitment platforms, and HR compliance tracking systems
• Senior Professional in Human Resources (SPHR) certification OR SHRM Certified Professional (SHRM-CP) certification is preferred but not required
• Bilingual (Spanish/English) a plus

ICEF is an Equal Opportunity Employer

ICEF Public Schools is an equal opportunity employer to all, regardless of age, ancestry, association with a member of a protected class, bereavement leave, color, disability (physical, intellectual/developmental, or mental health/psychiatric.), exercising the right to family care and medical leave related to serious health condition of employee or family member, child bonding, or military exigencies, engaging in protected activity, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy Disability Leave (PDL), race (includes hairstyle and hair texture, religious creed (includes dress and grooming practices), reproductive health decision making, sex/gender, and sexual orientation.