Elementary Site Coordinator

POSITION SUMMARY:

The Site Coordinator has the option to work 20-30 hours a week part time or 40 hours a week full time.  Part time hours are 2:00pm-6:00pm. Full time hours are 6:30am-8am and 12:45pm-6:15pm, with additional planning hours available. The After-School Program Coordinator is responsible for overseeing and managing the day-to-day operations of an elementary-aged after-school program. The role involves planning and executing fun, engaging, and educational activities for children in kindergarten through fifth grade. The Coordinator ensures that the program runs smoothly, is safe, and meets the developmental needs of all participants. This position involves leadership, communication, and collaboration with parents, teachers, and community partners.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

KEY RESPONSIBILITIES:

• Program Development: Plan and organize daily activities that foster learning, creativity, physical activity, and social skills. These activities may include arts and crafts, sports, academic support, games, and field trips.
• Supervision and Safety: Ensure a safe and welcoming environment for all children in the program. Supervise staff and volunteers, and monitor children to ensure their well-being and adherence to program rules.
• Staff Management: Hire, train, and manage after-school program staff, ensuring they are knowledgeable about program goals and safety protocols. Provide ongoing support and performance feedback.
• Parent and Family Communication: Maintain open and effective communication with parents and guardians regarding children’s progress, behavior, and any concerns. Provide regular updates about upcoming activities and events.
• Administrative Tasks: Manage attendance, record keeping, and other administrative duties such as keeping track of supplies and equipment. Ensure compliance with state licensing and school policies.
• Behavior Management: Implement behavior management strategies to maintain a positive and respectful environment. Address any behavioral issues in a proactive and constructive manner.
• Collaboration: Work closely with school teachers and staff to align after-school activities with school curricula and identify children who may benefit from additional support.
• Budget Management: Assist with managing program budgets, including ordering supplies, ensuring cost-effective use of resources, and tracking expenditures.
• Licensing: Stay up to date and knowledgeable of all state licensing procedures and policies

LEADERSHIP COMPETENCIES:

• Oral Communication: speaks clearly and persuasively; listens and gets clarification when necessary; responds informatively to questions

• Written Communication: writes clearly and concisely; edits work; varies writing style to meet specific needs; presents data effectively; able to read and interpret written information.

• Planning and Organizing: prioritizes and plans own work activities; asks for needed resources; works to established goals and objectives

• Professionalism: Approaches other in a polite and tactful manner; maintains composure and reacts well under pressure; follows through on commitments

• Quality: Demonstrates accuracy and thoroughness; applies feedback to improve performance; monitors own work to ensure quality

• Adaptability: Adapts to changes in the work environment; juggling competing demands; changes approach or method to best fit the situation; able to deal with occasional change, delays, or unexpected events. Asks supervisor when unsure of priorities

QUALIFICATIONS:

• Education: Bachelor’s degree in Education, Child Development, Recreation, or a related field (preferred).
• Experience: Previous experience working with children, especially in an educational or recreational setting. Experience in program management or staff supervision is highly desirable.
• Skills: Strong organizational and leadership skills, ability to multitask, excellent communication skills, and the ability to build positive relationships with children, parents, and staff.
• Certifications: CPR and First Aid certification (preferred or willing to obtain). Background check required.
• Personal Traits: Patience, creativity, and the ability to engage children in fun and educational activities. A passion for working with kids and fostering a positive, inclusive environment.
• Licensing: Knowledgeable of South Dakota state childcare licensing policies and procedures (preferred)
• Programming: Desire to take an active role in planning and implementing programing for Elementary School-aged children

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Frequently required to sit; occasionally required to stand, walk, or run

• Occasionally required to reach with hands and arms

• Frequently required to talk, hear, or see

• Occasionally required to lift and/or move up to 25 pounds

• Occasionally required to bend, twist or climb

• Moderate concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks

• Normal memory, taking into consideration the amount and type of information

• Moderate level of complexity for decision making

• Normal time pressure of decision making