Human Resource Coordinator and Accounts Receivables

Job Description

Location: 8024 Saint Louis Ave, Skokie, IL 60076
Job Type: Part-Time
Pay: $27-$29/hour

Position Summary:

Shavitz Heating & Air Conditioning is looking for a highly detail-oriented, driven, and adaptable Human Resources Coordinator to support both employee operations. This position offers the opportunity to own and refine key HR processes.

This role is best suited for a candidate who can switch hats throughout the day, juggling employee support and administrative compliance.

Key Responsibilities:

Human Resources (HR):

Recruitment & Onboarding

Create and post job openings, screen candidates, conduct phone interviews
Coordinate in-person interviews with managers
Manage new hire paperwork and background checks
Set up employee access to systems (ADP, ServiceTitan, Google, etc.)
Conduct onboarding sessions and ensure seamless Day 1 experience

HR Compliance & Administration

Maintain and update employee records and digital files
Ensure all employee documentation is compliant with federal and state laws
Distribute annual training (anti-harassment, safety, etc.)
Maintain birthday/anniversary calendars and employee spreadsheets

Performance & Time Off Tracking

Coordinate annual review process and prepare review packets
Track time off (PTO, sick time, unpaid leave) and apply in ADP
Monitor tardiness, call-outs, and attendance issues
Enforce written and verbal disciplinary actions when necessary

Payroll Support

Audit timecards weekly and communicate discrepancies
Process commissions, bonuses, PTO, training hours, etc.
Support final payroll submissions and reporting deadlines
Maintain payroll tracking systems and 401k reporting

Termination & Offboarding

Collect company equipment
Remove system access and update internal documents
Notify vendors and handle COBRA-related steps
Document resignation or termination in employee files

HR Operations & Communication

Draft internal memos and policy updates
Maintain tool and bonus trackers, forms, and digital HR library
Handle sensitive matters with discretion and professionalism

Learn more about this Employer on their Career Site

HR Manager