Administrative Assistant

Description

Position Summary

We are seeking a highly organized, proactive Administrative Assistant to provide essential administrative support across departments throughout the organization. This role partners closely with managers and cross-functional teams to ensure day-to-day operations run smoothly, documentation is accurate, and priorities stay on track.

This position is ideal for someone who enjoys being at the center of activity and takes pride in keeping teams organized, informed, and moving forward. You will play a key role in enabling efficiency, communication, and follow-through across the business. 

• Job Type: Full-Time
• Location: Hauppauge, NY
• Work Hours: Monday – Friday, 7:30AM – 3:30PM EST
• Pay Range: $21.00 per hour
• Start Date: ASAP

What Makes This Role Exciting

• High visibility and impact — your work supports leaders and teams across the organization
• Variety in your day — exposure to different departments, projects, and priorities
• A strong foundation role — build transferable administrative, coordination, and business skills
• Cross-functional collaboration with teams such as Operations, Quality, Regulatory, Finance, HR, and Manufacturing
• Growth potential — ideal for someone looking to expand into advanced administrative, operations, or specialist roles
• A role for organized problem-solvers who enjoy keeping things running smoothly behind the scenes

Requirements

Responsibilities:

In this role, you will:

• Provide day-to-day administrative support to assigned departments and leadership teams
• Prepare, review, and organize documentation, reports, spreadsheets, and correspondence
• Coordinate communication between departments to support timely execution of tasks and projects
• Maintain accurate electronic and physical filing systems, ensuring documents are current and easy to retrieve
• Track departmental metrics, action items, deadlines, and priorities using organized tools and spreadsheets
• Assist with document updates, distribution, and version control as needed
• Support scheduling, meeting coordination, and follow-up on action items
• Interface with external vendors, service providers, or partners as needed
• Support special projects and additional administrative tasks as assigned

Education & Experience

• Associate’s degree preferred; equivalent professional experience will be considered
• Prior administrative or office support experience in a professional environment preferred

Skills, Knowledge & Abilities

• Strong proficiency in Microsoft Office (Word, Excel, Outlook); comfort working with spreadsheets and reports
• Excellent organizational skills with strong attention to detail and follow-through
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Clear, professional written and verbal communication skills
• Proactive mindset with the ability to anticipate needs and keep work moving efficiently
• Professional, dependable, adaptable, and comfortable working across teams and departments