Executive Assistant

Job DetailsJob Location: Empowerment - El Paso, TX 79927Position Type: Full TimeEducation Level: Associates DegreeSalary Range: $20.64 - $33.54 HourlyTravel Percentage: NegligibleJob Shift: DayJob Category: Education and TrainingPOSITION SUMMARY: Performs a variety of high level administrative and clerical duties for the Director and Department of Tribal Empowerment.   ESSENTIAL FUNCTIONS: Handles a wide range of administrative and support tasks and assist with special project assignments; Perform various grants management duties such as populating and reconciling databases and disseminates report reminders; Generate Tribal Council resolutions, agenda items and gathers supporting documents; Responsible for maintaining documents and records accordingly; Responsible for collating department packets, reports, binders, etc.; Responsible for creating and maintaining various databases and tracking tools; Responsible for coordinate travel arrangements for staff; Maintain department budget ledger and prepare disbursements and submit work orders; Responsible for maintaining director’s appointment schedule, coordinating meetings and events to include document assembly and other logistics; Manage office equipment, maintenance agreements and overall inventory; Maintain general supplies, equipment, inventory and orders as needed; Serves as a point of contact for the Director and routes other information to the appropriate personnel; Other position related duties as required and assigned.     QualificationsMINIMUM REQUIREMENTS: Associates Degree from an accredited college or university in administrative assistant, business, or other related field; 2 years related experience and/or training in administrative assistant field; must be able to attain basic first aid and CPR certification within six months of hire; must possess a valid Texas Driver License and be insurable; must be able to successfully pass a post offer drug screening and criminal history background check.   KNOWLEDGE, SKILLS AND ABILITIES: Ability to identify participant needs and appropriate support services; ability to provide outstanding, positive and professional customer service; knowledge of all Tribal Empowerment Program policies and procedures; ability to exercise independent judgment in the resolution of administrative problems; knowledge of Microsoft Office software such Word, Excel and PowerPoint; ability to facilitate orientations and skill development workshops for YDSP Assistants; ability to communicate effectively both orally and in writing; and ability to organize and prioritize work to be performed; excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors; ability to multi task, process data-via internet, fax or interoffice mail with short notice is required and work in a team environment and willing to provide support to fellow team.   This description is a summary of principle responsibilities and is not intended to include all duties which may be assigned.