Executive Assistant

Description

MicroScreen LLC, a manufacturer of expendable printing tooling for the electronics industry, is seeking a high energy Executive Assistant for immediate addition to our fast-growing team. The position is in South Bend, Indiana.
Executive Administrative Assistant Duties

• Handle all administrative tasks associated with the CEO/Senior Management.
• Manage high volume email and prioritize items that require immediate attention.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Make travel arrangements as necessary for Senior Management.
• Compile, transcribe, and distribute minutes of meetings.
• Create complex and detailed reports to support banking, purchasing, engineering, operations, and sales projects and programs.
• Conduct research, compile data, and prepare papers for consideration and      presentation by executives, committees, and boards of directors.
• Occasional travel as required for trade shows and customer/vendor meetings.
• Prioritize incoming issues while maintaining strict confidentiality.
• Perform general office systems such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Provide back-up for weekly payroll and perform other HR related tasks as necessary.
• Ensure information is available to support decision making.
• Develop and maintain strong working relationships with internal and external stakeholders.
• Greet visitors and determine whether they should be given access to specific individuals.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Special projects.
• Other duties as assigned.

Requirements

• Bachelor’s degree required in Business Administration, Accounting or Science.
• Ability to work independently or as part of a team with minimal supervision.
• Must be able to work in a fast-paced dynamic environment.
• Excellent organizational and interpersonal skills.
• Excellent time management skills and ability to prioritize multiple projects.
• Proficient in Microsoft Office.