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The Staff Accountant directly supports the Controller and collaborates with internal and externalÂ
stakeholders (inside and outside the Finance Team) to ensure financial transactions are timely andÂ
accurately recorded in the general ledger. This position supports various daily, monthly, and annualÂ
accounting processes supporting the quality and integrity of the Agency’s financial reporting. The idealÂ
candidate will have an understanding of accounting/bookkeeping and familiarity with financial systems. InÂ
addition, a successful candidate will possess well-developed attributes including proactivity, curiosity,Â
critical thinking, deadline management and close attention to detail.Â
ESSENTIAL JOB FUNCTIONS*
Payment processing:
 Processes vendor payments and monitors monthly AP aging for supplies and services in a timelyÂ
manner.
 Ensures vendor invoices are processed and posted accurately to the financial system, including correctÂ
coding and closing period.Â
 Verifies all vendor invoices are properly approved prior to processing and payment in accordance withÂ
Agency procurement policies and procedures.Â
 Corresponds with vendors regarding billing and payment matters.
 Updates and maintains all vendors within AP subledger.
 Secures necessary tax documents (W-9s, etc.) from new vendors prior to payment processing
Credit card processing:
 Monitors, enters and reviews accuracy of credit card purchase coding, ensuring appropriateness ofÂ
corporate credit card purchases by collecting documentation and approvals.
 Liaises with cardholders on matters related to credit card purchases.
Food security program management:
 Interfacing with Department of Transition Assistance (DTA) to obtain and maintain SNAP benefits forÂ
supported individuals.Â
 Processing monthly SNAP benefits for supported individuals.
Audit, tax and compliance:
 Obtains, updates, renews and maintains sales tax exemptions.
 Administers processes and procedures for federal vendor and supplier tax reporting (1099s).
 Compiles, organizes and supplies information/documentation to external auditors and regulators toÂ
support timely and quality audits and tax returns.Â
 Executes annual abandoned property filings.Â
 Performs other duties as assigned.
AP Associate
COMPETENCIES
 Total Quality Management: Is dedicated to providing the highest quality services which meet the needsÂ
and requirements of internal and external customers; is committed to continuous improvement throughÂ
empowerment and performance management; creates a learning environment leading to the mostÂ
efficient and effective work processes.
 Adaptability: Able to deal with frequent change, delays, or unexpected events; manages competingÂ
demands; changes approach or method to best fit the situation; inspires others to be adaptable toÂ
change.
 Integrity and Trust: Is respectful, truthful, and transparent; keeps confidences; takes ownership andÂ
responsibility for decisions and outcomes.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
 Associate or bachelor’s degree in accounting or business preferred
 2-3 years bookkeeping and payment processing experience
 Practical knowledge of MS Office packages; and must be well acquainted with the use of computerizedÂ
accounting systems; strong Excel skills preferred
 Outstanding organizational skills and the ability to function well in a fast-paced environment
 Strong attention to detail
 Ability to and desire to thrive in a team environment
SUPERVISORY RESPONSIBILITY
 No supervisory responsibility.
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WORKING CONDITIONS/PHYSICAL DEMANDS
 Normal working conditions
The above statements are intended to describe the general nature and level of work being performed byÂ
people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilitiesÂ
and duties required.
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