Facilities Operations and Dock Associate

Description:
 

Job Description Summary:
 

Duties and Responsibilities:

Loading Dock Operations

• Receive and inspect incoming deliveries for accuracy and condition.
• Log deliveries and communicate with departments for pickup or delivery.
• Maintain a clean and safe dock area, adhering to all safety protocols.
• Coordinate with vendors and delivery personnel to manage dock traffic flow.
• Perform additional duties as assigned

Mail Coordination

• Receive, sort, and distribute incoming mail and packages to departments.
• Prepare and process outgoing mail, ensuring correct postage, and packaging.
• Coordinate bulk mailings, including printing, labeling, and scheduling pickups.
• Maintain accurate records of mailroom activities and postage usage.
• Consult with postal and delivery services to resolve issues or delays.
• Orders and stocks mailing supplies, postage, envelopes, and boxes.

Event Coordination and Setup Responsibilities

• Event Planning Support: Assist in coordinating logistics for campus events, including academic, student life, and administrative functions.
• Setup & Breakdown: Oversee and participate in physical setup and teardown of event spaces, ensuring proper placement of furniture, equipment, signage, and technology according to event requirements.

Minimum Qualifications:

• High school Diploma or GED required.
• 1+ years of experience in the mailroom or shipping/receiving.
• 1+ years of experience with mail processing equipment and shipping software (e.g., Pitney Bowes, FedEx ship Manager).
• Strong Organizational and time Management skills.
• Excellent customer service skills.
• Knowledge of unites States Post office regulations.
• Ability to understand and follow security and confidentiality guidelines.
• 1+ years of experience in computer operating skills; Microsoft Office, Outlook, calendar.
• Flexible day-to-day changes and ability to support immediate requests.

Physical Requirements:

• The ability to lift, carry, and pull objects weighing up 75 pounds regularly.
• Ability to travel from floor to floor, 10- stories via stairs or elevator.
• Frequent standing and walking for extended periods of time.
• Ability to bend, stoop, kneel, crouch, and climb stairs as needed.
• Comfortable working in varying temperature conditions, including being exposed to outdoor weather at the loading dock.

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