Description

Position Overview:

The Personal Assistant is responsible for supporting the Company’s Co-Founder by performing a variety of administrative tasks. The responsibilities include managing calendars, making travel arrangements, and supporting the Co-founder with day-to-day tasks to allow for focus on strategy, and on growth. S/he must be well-organized, have exceptional time management skills and be able to anticipate needs while acting with minimal guidance.

Key Responsibilities:

Seeking a highly capable Personal Assistant to directly support Co-Founder with daily operations, project coordination, communications, and administrative execution
Support selects personal tasks to reduce executive cognitive load
The ideal candidate is organized, proactive, discreet, and capable of handling both professional and personal tasks with precision and judgment
Manage calendars, scheduling, reminders, and time-blocking
Assist with travel planning, reservations, and itineraries
Coordinate appointments and scheduling conflicts
Coordinate meetings, calls, and follow-ups
Act as a point of contact for inbound communications when appropriate
Draft, format, proofread, and organize documents and reports
Track project timelines, deliverables, and outstanding tasks
Draft and manage emails on behalf of the executive (as directed)
Handle phone calls, scheduling requests, and general correspondence
Maintain professional tone, clarity, and discretion in all communications
Administrative Support
Run business-related errands as needed
Anticipate needs and proactively solve problems before they escalate
This is a high-trust position requiring confidentiality, reliability, trustworthiness and strong independent decision-making
Experience as Personal Assistant, or similar role
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities without constant oversight
Comfortable operating in fast-moving, evolving environments
Proficient with common productivity tools (email, calendars, documents, cloud storage)
Ability to quickly learn new systems and workflows
Ability to quickly adapt
Proactive rather than reactive
Detail-oriented with strong follow-through
Calm under pressure, adaptable, and solution-focused
Able to take direction, then execute independently

Requirements

Education/Experience:

High school diploma required; bachelor’s degree preferred
A minimum of five (2) years’ experience
Microsoft Office Skills, with an ability to become familiar with other programs and software
Strong organizational, project management and problem-solving skills
Exceptional interpersonal skills
Excellent customer service orientation and professional demeanor

Language:

English preferred, Bi-Lingual (English/Spanish) desired.

Compensation:

PMG will offer a competitive compensation package commensurate with the background and experience of the applicant.

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