Accounts Receivable Analyst

Job DetailsLevel: ExperiencedJob Location: Beusa The Woodlands Corporate Office - The Woodlands, TX 77380Position Type: Full TimeEducation Level: 4 Year DegreeTravel Percentage: up to 10%Job Shift: DayAccounts Receivable AnalystJob Description     Department: Corporate Accounting Job Status: Full-Time FLSA Status: Salary-Exempt Reports To: Accounts Receivable Supervisor Location: The Woodlands Office Amount of Travel Required: 0% Work Schedule: Monday – Friday, 8 a.m. - 5 p.m. Positions Supervised: None AIP: Level 7     POSITION SUMMARY: The Accounts Receivable (AR) Analyst is a detail-oriented, organized accounting professional responsible for accurate customer billing, timely cash application, and collections. This role requires a self-directed professional who takes ownership of the complete accounts receivable process, demonstrates consistent accuracy under pressure, and maintains a thorough understanding of contract terms to ensure compliant billing. The AR Analyst safeguards working capital by maintaining low past-due balances, reducing DSO, resolving billing disputes, and partnering with Sales and Operations to ensure complete, correct, and compliant invoices. The AR Analyst supports month-end close, audit requests, and continuous process improvement across the order-to-cash cycle.   ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word “May.”) Generate and issue customer invoices and credit memos in accordance with contract terms, pricing, and tax requirements. Collaborate with Operations and Sales to resolve proof-of-delivery, field ticket, and pricing discrepancies before billing. Research and resolve billing disputes with internal stakeholders and customers; obtain approvals and supporting documentation. Maintain a thorough understanding of customer contracts, service agreements, and billing provisions to ensure accurate invoicing and compliance with agreed-upon terms. Post cash receipts (ACH, wire, lockbox) and perform daily cash application, short-pay analysis, and deduction coding. Complete all month-end close activities within established deadlines while maintaining accuracy standards. Collaborative Team Support: Proactively monitor team progress and assist with the month-end close to ensure all departmental deadlines are met, remaining available until collective objectives are achieved, regardless of individual task status. Perform account reconciliations, payment remittance matching, and month-end AR subledger-to-GL tie-out. Demonstrate consistent follow-through on assigned tasks with minimal supervision and proactive communication of issues. Monitor AR aging – perform proactive collections through structured outreach and promise-to-pay tracking; escalate per policy. Ensure compliance with company policies, revenue recognition guidelines, and sales/use tax rules. Prepare weekly AR/DSO/collections metrics and executive summaries; identify trends and recommend actions. Assist with cash forecasting related to collections cadence and large-balance recoveries. Document procedures; recommend and help implement process and system improvements. Perform other related duties as assigned to assist with successful operations and business continuity.   QualificationsPOSITION REQUIREMENTS Successfully passes all applicable general pre-employment testing, including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s). Possesses a valid U.S. Driver’s License. Employment is contingent upon meeting the company's driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with the company's policy. Daily overtime required and in-person, predictable attendance. Must be legally authorized to work in the United States without the need for sponsorship. Must be at least 18 years of age or older.   EDUCATION AND EXPERIENCE U.S. High School Diploma or GED required. Bachelor’s degree in Accounting, Finance, or related field preferred. An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree. Experience: Minimum 3 years in Accounting; Oil & Gas or industrial services experience preferred.   QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES   Proficiency with ERP and productivity tools, including Oracle Fusion and advanced Excel functions (lookups, pivot tables, and formulas); experience with document management, workflow, lockbox, merchant services, and AR automation tools preferred. Strong understanding of order-to-cash processes, including cash application, deductions, collections, reconciliations, and billing best practices. Ability to interpret contracts, MSAs, purchase orders, customer billing requirements, and company policies to resolve billing and payment issues accurately. Strong analytical, critical thinking, and problem-solving skills with the ability to identify root causes, resolve variances, and proactively escalate emerging issues. Excellent organizational and time management skills with the ability to prioritize competing demands, meet deadlines, and perform effectively during high-volume month-end close periods. Exceptional attention to detail with a demonstrated ability to maintain accuracy, implement quality control practices, and produce reliable work under pressure. Self-directed and accountable professional who takes ownership of work quality, follows through on commitments, and works effectively with minimal supervision. Strong verbal and written communication skills, including the ability to explain financial information clearly to customers and non-finance stakeholders. Professional customer service skills with effective email, phone, active listening, and interpersonal communication abilities. High level of integrity and confidentiality in handling sensitive customer and financial information. Team-oriented mindset with the willingness to support departmental priorities and collaborate with team members to ensure the successful completion of month-end close activities. Positive attitude with strong planning, coordination, and relationship-building skills in a fast-paced environment.   PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.   The Accounts Receivable Analyst works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at a computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Accounts Receivable Analyst may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Accounts Receivable Analyst should be able to lift 25 lbs. independently.   Work hours may include early morning, late evenings, and weekends, depending on business necessity. During month-end close periods, employees are expected to remain available and assist team members until all departmental close activities are completed, regardless of individual task completion status.   AAP /EEO STATEMENT The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws.  Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status.  It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.   The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.   Last Revised 05/2026.