Administrative Assistant

Job Announcement

Administrative Assistant

The Administrative Assistant is responsible for providing essential administrative and operational support for assigned staff. This role supports the General Counsel and other senior managers by handling office operations, coordinating logistics and carrying out general administrative duties.

SPECIFIC DUTIES/ RESPONSIBILITIES:

The following tasks are considered essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

• Provides general administrative support to General Counsel and other senior managers as needed.

• Prepares, edits and organizes documents, presentations, and reports as requested.

• Collects, retrieves and manages information as assigned.

• Drafts and designs general correspondence, memos, charts, tables, graphs, etc. as needed. Proofreads copy for spelling, grammar, and layout, making appropriate changes to ensure accuracy and clarity of final copy.

• Establishes, develops, maintains and updates administrative filing system.

• Drafts responses or replies by phone or e-mail to provide administrative information as necessary. Responds to regularly recurring requests for administrative information.

• Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information with discretion.

• Keeps informed of all administrative policies and procedures. 

• Works independently and as part of a team on special one-time and ongoing projects.

• Required to work onsite at MBN’s office.

OTHER DUTIES:

Perform additional job-related duties and take on new responsibilities as needed based on organizational requirements and circumstances.

Qualifications and Requirements:

• Knowledge of business and an excellent command of the English language.

• At least one year of administrative or office support experience.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency with common office and collaboration tools (e.g., Microsoft Office, Teams, Zoom.)

• Demonstrated analytical and problem-solving skills.

• Ability to manage multiple priorities and work independently.

• Keen attention to detail and ability to meet deadlines.

MBN is an equal opportunity employer committed to workforce diversity