Job Requisition ID: 57104
Opening Date: 08/19/2026
Closing Date: 09/01/2026
Agency: Department of Agriculture
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: Spanish
Salary: Anticipated Starting Salary $4272 a month; Full Range $4272 - $5641/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Agriculture's Division of Cannabis Regulation is growing and seeks qualified candidates to ensure the success of this developing area. Under the Cannabis Regulation and Tax Act the Department of Agriculture (IDOA) will issue up to 40 craft grower licenses, up to 40 infuser licenses, and an unlimited number of transporter licenses. Under the Compassionate use of Medical Cannabis Program Act, IDOA was charged with registering and regulating up to 22 cultivation centers allowed in the law. The Office Coordinator will assist with receiving, screening and coordinating renewal license applications. They will also assist in reviewing and approving product registration forms, variances forms, modifications, alterations, permit renewals, changes of ownership, issuing original and replacement cultivation ID cards for the Bureau of Licensing and Administration while adhering to the cannabis rules and regulations for the Division. The Department is tasked with licensing and regulating adult use cultivation centers, cannabis craft growers, cannabis infusers, cannabis transporters, and Community College Vocational Cannabis Pilot Programs. We welcome interest and qualified applicants to apply.

Essential Functions

Coordinates the review and approval of licensing program functions as assigned.
Assists with receiving, screening and coordinating renewal license applications and agent identification cards.
Determines office procedures and methods, and functions as the Spanish speaking translator and interpreter.
Prepares complex statistical reports and charts.
Assist with Gathering, reviewing, and analyzing FOIA requests inquiries.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or
completion of high school and two years of related office experience, or two years of independent business experience.
Requires the ability to keyboarding accurately at the rate of 30 wpm.
Requires the ability to speak and write Spanish at the colloquial skills level.

Preferred Qualifications

Prefers extensive knowledge of office practices, procedures and programs.
Prefers extensive knowledge of composition, grammar, spelling and punctuation.
Prefers extensive knowledge of basic mathematics.
Prefers working knowledge of the logic of computer programs.
Prefers experience with following oral or written instructions.
Prefers experience in operating commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

Requires the ability to complete a name-based background screening and self-disclosure of criminal history.

Work Hours: 8am - 4:30pm Monday - Friday
Headquarter Location: 801 E Sangamon Ave, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Bureau of Human Resources
Email: AGR.HumanResources@illinois.gov
Phone #: 217-785-5099
Posting Group: Office & Administrative Support

The Illinois Department of Agriculture administers an annual budget of approximately $200 million and employs more than 400 people statewide, with several hundred more seasonal employees hired during the summer to support the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the State's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed, and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the State's horse racing programs.

AGR values employees with different backgrounds, life experiences, and talents.

AGR offers a robust benefit package including;

Monday-Friday work schedule
Flexible work schedules in many program areas
Health, life, vision, and dental insurance
12 Weeks paid maternity/paternity leave
Pension Plan
Public Service Loan Forgiveness
Deferred Compensation, and other pre-tax benefit programs
Employees earn twelve (12) paid sick days annually
Ten to twenty-five (10-25) paid vacation days based on years of service
Employees earn three (3) paid personal days pro-rated based on start date
Thirteen - Fourteen (13-14) paid state holidays annually

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

Learn more about this Employer on their Career Site

OFFICE COORDINATOR - CANNABIS LICENSING AND ADMINISTRATION -LICENSING (SPANISH SPEAKING)

Position Overview

Essential Functions

Minimum Qualifications

Preferred Qualifications

Conditions of Employment